Area Office Manager

Healthy Schools - Falls Church, VA (30+ days ago)4.4

Help us ‘teach flu a lesson’! Every year, thousands of students miss valuable time in the classroom due to the Influenza Virus. Join us in protecting community-wide health by safely vaccinating children and preventing the spread of infection.

Job Summary:
The Healthy Schools Area Office Manager will be responsible for the management and oversite of a regional office in Falls Church, VA for school-based vaccine clinics. The main responsibilities include flu vaccine clinics, adolescent immunization clinics, HEDIS clinics and back-to-school events.

Roles and Responsibilities

1. Hub Office Management

Vaccine inventory and reconciliation (work closely with Healthy School HQ to provide daily counts of vaccines, numbers vaccinated), receive and stock vaccines, maintain cold chain requirements and inventory logs)
Monitor refrigerator temps and reporting, including uploading temp probes
Vaccine logistics packing in coolers daily maintaining ‘chain of cold’
Pack go-kits daily with necessary supplies
Maintain office supply inventory; including Go Kit supplies, vaccine needs, Lab supplies and office supplies
Organize and store all consents according to HIPPA regulations.
Responsible for the organization and cleanliness of regional office
2. Staff Management

Daily coordinating of staff schedules with Hub Scheduler
Communicate school assignments including starting locations, times, directions to Scheduler on a weekly basis
Assist with scheduling and/or staffing changes as needed
Manage daily team schedules and lead Team Coordinators.
Communicate with all regional teams as they are in the field, providing guidance and assistance throughout the day
Verify submitted time sheets provided daily for all clinicians
3. Clinic Coordination

Solve issues as they arise during all clinic days. Communicate delays or difficulties directly with schools
Track progress through text/phone call with Team Coordinators.
Access and assign Float Teams as needed to complete daily clinics as scheduled
Answer on-call phone for question from schools/parents (numbers on consents and parent letters). Log school/parent calls and send weekly update to Healthy Schools HQ
Rental car budget and management of ordering and returning
Maintaining HIPAA laws and regulations in regard to patient information

Qualifications and Education Requirements

Bachelor’s degree or 2 years of experience in Business Management, Marketing, Public Relations or similar field
Clinical or Healthcare experience preferred
Multi-tasker interested in balancing a variety of responsibilities
Detail-oriented and professional manner
Professional communication and reporting abilities
Problem solving and interpersonal skills
Thorough understanding of business development and process logistics
Tech Savvy’ with high level proficiency of Microsoft Office products including Excel, Computer skills - especially in Excel, Google Docs/Sheets
Flexibility is imperative - early days or late days are to be expected with this position
If interested, please send resume to Lisa at