Administrative Assistant

Charles Schwab - Austin, TX4.1

Austin - TX, AUS1, 2309 Gracy Farms Lane, 78758
Lara Lynn Nolen

We believe that, when done right, investing liberates people to create their own destiny. We are driven by our purpose to champion every client’s goals with passion and integrity. We respect and appreciate the diversity of our employees, our clients, and the communities we serve. We challenge conventions strategically to create value for our clients, our firm and the world. We live and bring to life the concept of ‘own your tomorrow’ every day. We champion our employee strengths, guide their development, and invest in their long-term success. We hire optimistic, results-oriented, curious, innovative, and adaptable people with the desire to help our clients and one another succeed.

As a company, we were established by Chuck over 40 years ago to champion Main Street over Wall Street, and to help Americans transform themselves from earners to owners. Through advocacy and innovation, we work to make investing more affordable, accessible and understandable for all. As we enter our fifth decade, we are looking for talented, innovative and driven people who believe they can help themselves, and our clients, create a better future.

Our Opportunity:
The Administrative Assistant will manage complex scheduling, travel planning, expense reports and other administrative responsibilities with the utmost confidentiality. The Administrative Assistant will be a self-starter and have the self-confidence and experience to pro-actively support a complex and fast-paced leadership team.

What you’ll do:
This position requires strong administrative and time management skills as well as good planning and scheduling proficiencies. Additionally, strong ability to judge what needs urgent attention, confidentiality, priority and delegation is essential. The position requires flexibility, diplomacy and tenacity.

Communications: This position facilitates internal and external communication through phone calls, agendas, letters and scheduling meetings. The Administrative Assistant may produce or edit PowerPoint presentations for the team and get involved in other aspects of the team’s functions such as collecting and tracking documents or cross-checking data against source documents. The responsibilities of this position may include preparing and delivering materials in advance of meetings.
Planning: The position requires extensive and critical time management and the ability to set priorities and handle any ad hoc requirements. This also includes reserving meeting locations, organizing catering and providing general support at the Austin location for social events, meetings, and trainings.
Expenses, Travel and Procurement: This position requires travel management and compilation of expense reports. The position will work with vendor management for invoice processing, check requests, etc., as well as order and maintain department supplies.
Scheduling and Clerical Support: The Administrative Assistant is responsible for calendar management, scheduling phone calls and arranging in-person meetings, both for internal and external participants. This includes coordinating with other Assistants to manage schedules for meetings with Senior Leaders.
New Employee Support: The position will manage the new hire process and new employee onboarding process, including posting positions, coordinating interview schedules and candidate travel and helping to ensure the new hires complete required training and certifications. Additionally, securing seating and procuring work supplies and necessary technology for new hires.
Support Team: The Administrative Assistant demonstrates team spirit as a representative of the team. He/she must develop and maintain strong working relationships with other personnel throughout the organization, particularly with other administrative assistants. This includes serving as a back-up to other administrative assistants when they are on leave or vacation. He/she must be accommodating, flexible and ready to assist with special projects as needed.

What you have:
5+ years of administrative assistance experience, preferably in financial services industry.
Bachelor’s degree (preferred) or equivalent experience.
Strong organizational and administrative skills, as well as a high degree of accuracy and careful attention to detail.
The ability to handle sensitive and confidential information with diplomacy and discretion.
The ability to manage multiple and changing priorities, while maintaining a positive and professional attitude.
High level of proficiency in PowerPoint, Word and Excel.
Demonstrated excellent verbal and written communication.

What you’ll get:
Comprehensive Compensation and Benefits package
Financial Health: 401k Match, Employee Stock Purchase Plan, Employee Discounts, Personalized advice, Brokerage discounts
Work/Life Balance: Sabbatical, Paid Parental Leave, New Mothers returning to work Program, Tuition Reimbursement Programs, Time off to volunteer, Employee Matching Gifts Program
Everyday Wellness: Health and Lifestyle Wellness Rewards, Onsite Fitness Classes, Healthy Food Choices, Wellness Champions
Inclusion: Employee Resource Groups, Commitment to diversity, Strategic partnerships
Not just a job, but a career, with an opportunity to do the best work of your life

Learn more about Life@Schwab.

Charles Schwab & Co., Inc. is an equal opportunity and affirmative action employer committed to diversifying its workforce. It is Schwab's policy to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, disability, legally protected medical condition, genetic information, marital status, sexual orientation, protected veteran status, military status, citizenship status or any other status that is protected by law. Schwab also does not discriminate against applicants or employees because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. At Schwab, we believe that every employee, through their diverse abilities and experiences, can contribute to our growth, innovation and client loyalty. We embrace diversity and are committed to providing equal opportunity to all employees and applicants. If you have a disability, and require reasonable accommodations in the application process, call Human Resources at 800-725-3535. We will be happy to assist you. Schwab will only share your accommodation request with those individuals who have a specific need to know. The request for an accommodation will not affect Schwab's hiring decisions. All other submissions should be performed online.

Job Specifications
Relocation Offered?: No
Work Schedule: Days
Languages: English - spoken
Current Licenses / Certifications: None
Relevant Work Experience: Administrative Support-2-5 yrs
Position Located In: TX - Austin
Education: BA/BS
Job Type: Full Time

Activation Date: Thursday, November 8, 2018
Expiration Date: Saturday, December 29, 2018
Apply Here