Transfer Application Specialist 121470

University of West Florida - Pensacola, FL4.2

Assist with the transfer admissions process for Continuing Assist and the Continuing Education programs as part of the UWF Transfer Student Center. Transfer Application Specialist works with Continuing Education programs new transfer students from recruitment through enrollment. Performs evaluations/articulations for admissions to the University. Maintains transfer articulation catalog in Banner. Determines transferability and applicability of course work to state and university requirements. Research out-of-state courses to determine equivalencies within the SUS. Articulate all International college/university credentials, accelerated methods, and military coursework. Interprets and applies admission rules and policies. Advise prospective transfer students and assist them with application process and enrollment related issues, such as departmental information and course work and financial aid/scholarships award packages. Ability to interpret and make decisions based on state and university policies and procedures. Determine if applicants qualify for Florida residency as governed by Florida Statutes. Recruitment and travel may be required. Coordinate with the Assistant Director to develop goals and implement strategies for achievement.

FLSA Non Exempt
Minimum Qualifications
A bachelor’s degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience.

Preferred Qualifications
Previous experience in a college/university admissions office; previous experience with Banner

Essential Functions
Description of Job Duty
Performs evaluations/articulations for “Complete Florida” transfer applicants to include applicants that have to meet FTIC requirements as well as transfer requirements. This includes the data entry process through final evaluation process for U.S. and international undergraduate students. Calculate Honors
(H), Advanced Placement (AP), and International Baccalaureate (IB) and calculating additional points into the GPA as required. Verify institution accreditation and the transferability and level of course work. Research out-of-state college work with issuing institution to locate course descriptions and determine acceptability of transfer credit and applicability toward University requirements. Determine acceptability of transfer credit and applicability toward General Studies, Gordon Rule, and CLAST requirements. Evaluate accelerated method scores and apply credit where appropriate. Verify that credit has not been received through traditional means or duplicated with other accelerated methods. Evaluate military credit and make decisions on which courses to accept based on military recommendations and applicability to degree program. Post decision in Banner as part of the permanent academic record, order appropriate decision letter and route to file room for matching with the decision letter the following morning. Must assure that all admitted students meet Department of Education, Board of Governors, and Universities policies. In addition, determine residency status according to Florida Statutes.

Percentage Of Time 35
Essential Functions
Description of Job Duty
Process academic “Complete Florida” files for freshman, transfer and international applicants and prepare for evaluation. Processing duties include: review applications; analyze residency documents and Match previously received documents to new files, receive and request transcripts and data enter test scores from official transcripts into the permanent academic record in Banner, if necessary. Apply applicant to Goggle Docs as necessary for various processes. Compute (manually) high school academic grade point average (GPA) for freshmen and lower division transfers
by interpreting various high school transcript formats and grading scales from U.S. and foreign countries. Identify academic courses in the areas of English, Math, Natural Science, Social Science and Foreign Language as outlined in the Florida Counseling for Future Education handbook, designating Ensures transcript updates for graduating students are processed/articulated to allow for proper degree auditing. Maintains transfer articulation catalogs in Banner as well as research area schools and their catalog inventory; updates and maintains course information from area transfer schools to ensure all equivalencies are uniform and correct.

Percentage Of Time 35
Essential Functions
Description of Job Duty
Communicate with parents, prospective students, applicants, and admitted U.S. and international transfer students for Complete Florida. In addition, the campus community (e.g.; Deans, Chairs, faculty, advisors, and staff) via office meetings (appointment or walk-ins), scheduled meeting, email, and phone.
Communication is to interpret Department of Education rules, Board of Governors regulations, and university policy as it relates to admission and enrollment. Also, to determine the transferability of transfer credit, UWF equivalencies, International college/university credentials, accelerated methods, honors(H), advanced placement (AP), and international baccalaureate (IB), military coursework, university requirements and pre-requisite requirements.
Investigate and resolve problems for students, Deans, Chairs, faculty, advisors, and staff including, but not limited to, acceptance and calculation of transferred credit, transcript discrepancies, policy interpretation, and data entry issues for the Complete Florida Program.

Recruitment (additional) conversation with, prospective students, applicants, and admitted U.S. and international transfer students. Advise on enrollment related issues such as financial aid/scholarship awards, departmental information and transfer events (orientation and recruitment related). Some travel may be required.

Percentage Of Time 30
Physical Demands
Physical Requirements 2- Occasional and/or light lifting required.
Standing Daily
Walking Daily
Sitting Daily
Reaching with hands and arms Daily
Climbing or balancing Occasionally
Stooping, kneeling, crouching or crawling Daily
Use of hands to handle objects Daily
Lifting up to 10 pounds Daily
Lifting up to 25 pounds Daily
Lifting over 25 pounds N/A
Talking: Express or exchange ideas verbally Daily
Hearing: Perceive sound by ear Daily
Vision: Ability to distinguish similar colors, depth perception, close vision Daily
Special Requirements or Considerations of the Job
Special Requirements or Considerations of the Job This position requires fingerprinting, This position requires a criminal background screen., This position is eligible for veteran's preference
Posting Details
Posting Details
Employment based visa sponsorship will NOT be considered for this position.

Requisition Number S00617PO
Number of Vacancies 1.0
Normal Work Hours 8:00 am - 5:00 pm; Monday-Friday
Contract Period
FTE 1.0
Salary Range 34,000
Pay Basis Annually
Work Location Pensacola, Florida Main Campus
Desired Start Date 01/08/2018
Position End Date
Open Date
Close Date 12/17/0018
Open Until Filled Yes
Special Instructions to Applicants
Applicants must apply online through the University of West Florida website:

Applicants are required to attach a resume, cover letter, and list of three professional references.

An opportunity to upload these documents will be provided during the application process.

For assistance, please contact Human Resources at 850-474-2694 or email

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit or call 1-866-272-6272.
At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.
Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.