Part-time: Accounting Coordinator, Basketball Operations

Atlanta Hawks Basketball Club - Atlanta, GA (30+ days ago)5.0


RESPONSIBILITIES/DUTIES:
1. Expense Reporting - Staff Member will prepare expense reports for Basketball Operations personnel as assigned by the General Manager.
Ensure all purchases have receipts
Include the business reason for the expense to be reimbursed, providing names where applicable (i.e. meals & entertainment, ticket purchases, etc…)
Ensure the accuracy of the coding (correct accounts, departments & MDA codes)
Ensure receipt totals match the expense report totals
Submit the expense report timely to eliminate lag in payment processing and recording
Ensure company guidelines and policies are being followed

2. Purchasing – Staff member will:
Assist with coding all invoices
Prepare manual check requests, per diem and cash advance requests
Ensure accuracy of the coding (correct accounts, departments & MDA codes)
Ensure routing of all expenses
Ensure expenses are submitted timely for payment processing
Ensure trade amounts are accurate and that the Hawks are receiving competitive marketplace rates.
Ensure Barter/Trade forms are completed and submitted for trade setup
Assist Basketball Operations with getting price quotes
Prepare the Authorization for Capital Expenditure (ACE) form
Ensure ACE form is fully approved before any invoices are approved by Basketball Operations
Maintain vendor relationships
3. Business Travel
Reconcile all travel advances with submitted receipts for submission to Hawks accountant
Submit timely player & traveling party per diem & travel advance cash requests and deliver to traveling party
Coordinate player reimbursements with payroll

WORK PRODUCT:
Approved invoices & expense reports
Internal management reports

PERFORMANCE MEASUREMENTS:
Invoices and receivables processed within established timeframes
Complete and accurate internal reporting analysis
Timely follow-up and resolution of any outstanding customer issues

QUALIFICATIONS:
Undergraduate degree in accounting, finance, or similar field
Excellent teamwork skills, communication skills, and organizational skills
Intermediate Excel skills

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.