Manager, Purchasing Services
The mission of Polk County Public Schools is to provide a high quality education for all students.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties are intended to describe the nature and level of work being performed by the employee assigned to the position. This job description is not meant to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. Other duties may be assigned which are not listed. Additionally, when duties and responsibilities of this job change, this job description will be reviewed and updated, subject to changes and business necessity.
This position exists to perform management tasks for the purchasing section of the Department of Purchasing and Printing Services. In the absence of the Director, the Purchasing Services Manager provides direct supervision of purchasing operations.
Coordinate the buying function and provide assistance to the Director in the management of routine and daily operations of the purchasing section.
Perform job functions in a responsible, professional and ethical manner. Establish and maintain an effective working relationship with school, department and District personnel.
Respond to internal and external customers in a timely, accurate, courteous and empathetic manner.
Assist in planning, development and attainment of departmental goals.
Work with assigned personnel to provide appropriate training, development and support for continuous improvement.
Complete annual performance reviews of assigned personnel in accordance with established guidelines.
Observe and ensure compliance with applicable laws, rules and regulations in the procurement of commodities and services.
Review and approve contracts and purchasing items submitted via eAgenda.
Review and edit various competitive solicitation documents developed by Purchasing professional staff for Director#s approval.
Manage the competitive solicitation process for assigned commodities and services.
Conduct and/or attend meetings with vendors/potential bidders/proposers and District staff.
Maintain assigned bids and requests for proposal within the District#s electronic bid management system (VendorLink).
Manage daily processing of requisitions for assigned commodities and services, and for requisitions that exceed the Purchasing professional staff value ranges.
Assist with the preparation and administration of the departmental budget.
Assist in the review and update of procedures and departmental publications, i.e. Purchasing Manual, as required to ensure they remain current.
Assist in the review and update of the bid template standard terms and conditions, process instructions posted on the HUB and prepare correspondence, and other documents as required.
Provide and maintain department reports as assigned.
Annually ensure purchasing documents and/or records are reviewed and properly handled in accordance with the District#s records retention policy.
Performs other duties as assigned.
Knowledge of current purchasing practices and procedures. Experience in researching, writing, evaluating and administering competitive solicitations. Must possess good verbal and written communications skills. Ability to maintain effective working relationships with employees, vendors, schools and departments. Ability to make sound decisions based on established policies and procedures and accepted business practices. Demonstrated leadership and management ability. Proficient computer skills with Microsoft suite (Outlook, Excel, Word and Access); knowledgeable in the use of enterprise resource planning (ERP) systems. Preferred: Knowledge of diversified commodities and materials used in school systems including capital equipment for new facilities; knowledge of State Statutes, School Board and Department of Education purchasing policies and procedures; SAP experience; bilingual/bi-literate.
Bachelor's degree from an accredited college or university preferred. Minimum of five (5) years of experience in purchasing or related discipline, preferably in government or public purchasing; to include three (3) years of supervisory experience; or equivalent combination of training, experience and education which provide the necessary knowledge, skills and abilities and other competencies necessary for success in the position. Professional purchasing certification is preferred. Minimum of five (5) years of experience in the use of job-related computer programs/systems.
Requires some sitting and standing, walking and moving about to coordinate work. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires coordinating or leading others in accomplishing work activities. Requires face-to-face discussions and contact with individuals and/or teams. Requires work with internal and external contacts, and with the public.
Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to infrequently lift, carry, or otherwise move and position objects weighing 20 or more pounds, with help as necessary.
Mon Jun 07 2004 23:00:00 GMT-0500 (Central Daylight Time)
The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.