Department: Federal Programs Job Status: Full Time
FLSA Status: Exempt Reports To: VP, Federal Programs
Grade/Level: Amount of Travel Required: 5-15%
Work Schedule: Positions Supervised: None
Generally 8:00 - 5:00, but must be available for occasional evening and weekend work.
This position is responsible for directing the issuance of contract policies, procedures, methods, operating practices and functional performance standards to facilitate effective acquisition, award and implementation of contracts with program objectives and requirements, both Company and client; assisting in RFP analysis relative to risk mitigation, and general administration and maintenance of contracts and delivery orders. The Contracts Manager will report directly to the VP, Federal Programs.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
Initiate and maintain communication/relationships with all federal contracting officers.
Review, sign, file and disseminate all contract modifications and renewals.
Maintain tracking system for all federal contracts for audit trail and contract compliance.
Evaluate compliance of policies, practices and standards to meet business objectives and still remain within legal requirements.
Participate in the development of bid strategies and coordinate efforts to produce thoroughly incorporated winning proposals and approved strategies.
Respond to alleged violations of rules, regulations, policies, procedures, and Standards of Conduct by evaluating or recommending the initiation of investigative procedures.
Develop and conduct internal reviews for all contracts.
Act as an independent review and evaluation body to ensure that compliance issues/concerns within the organization are being appropriately evaluated, investigated and resolved.
Identify potential areas of compliance vulnerability and risk; develop/implement corrective action plans for resolution of problematic issues; and provide general guidance on how to avoid or deal with similar situations in the future.
Provide reports on a regular basis, and as directed or requested, to keep the Board and senior management informed of the operation and progress of compliance efforts.
Keep abreast of the regulations for the industry and assures that the company works within the confines of those guidelines.
Review RFP documents and proposal preparation to ensure compliance requirements are met.
Monitor contract performance and propose corrective actions if necessary.
Prepare letters and other documentation required for proper contract administration.
Provide purchase order, modification and relevant contract information to pertinent departments
Maintain current registrations and Mod updates for GSA, SAM, and eAdvantage.
Prepare contract performance reports as required.
Ensure all quality Reports are responded to in PPIRS.
Prepare and participate in all government contract audits.
Keep abreast of new government requirements for inputting date into various government software programs.
Ensure FFATA reports for subcontracts are maintained and up to date.
Provide negotiation support as required.
Participate in applicable committees and meetings as required.
Other job related duties as assigned.
Accuracy - Ability to perform work accurately and thoroughly.
Decision Making - Ability to make critical decisions while following company procedures.
Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
Accountability - Ability to accept responsibility and account for his/her actions.
Communication, Written - Ability to communicate in writing clearly and concisely.
Analytical Skills - Ability to use thinking and reasoning to solve a problem.
Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.
Business Acumen - Ability to grasp and understand business concepts and issues.
Communication, Oral - Ability to communicate effectively with others using the spoken word.
Detail Oriented - Ability to pay attention to the minute details of a project or task.
Conceptual Thinking - Ability to think in terms of abstract ideas.
Deductive Reasoning - Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
Project Management - Ability to organize and direct a project to completion.
Organized - Possessing the trait of being organized or following a systematic method of performing a task.
Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.
Working Under Pressure - Ability to complete assigned tasks under stressful situations.
Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions.
Management Skills - Ability to organize and direct oneself and effectively supervise others.
Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Judgment - The ability to formulate a sound decision using the available information.
SKILLS & ABILITIES
Education: Bachelor's Degree required
Experience: Five to Seven years experience in government contract administration.
Computer Skills: Proficient in Microsoft Office Suite, including intermediate Excel skills.
Certificates & Licenses: Valid State Issued Driver’s License
In-depth knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation (DFAR) and related federal and state legislation and regulations.
Comprehension of the Service Contract Act.
Acumen of accounting practices.
Strong analytical skills to oversee total operations for organization.
Excellent communication and people skills.
Ability to read, write, and speak English.
Demonstrated ability to work with a team of colleagues who represent a diversity of work and conflict resolution styles.
Physical Demands Lift/Carry
Stand F (Frequently)
Walk F (Frequently)
Sit F (Frequently)
Handling / Fingering F (Frequently)
Reach Outward F (Frequently)
Reach Above Shoulder O (Occasionally)
Climb N (Not Applicable)
Crawl N (Not Applicable)
Squat or Kneel O (Occasionally)
Bend O (Occasionally)
10 lbs or less F (Frequently)
11-20 lbs F (Frequently)
21-50 lbs O (Occasionally)
51-100 lbs N (Not Applicable)
Over 100 lbs N (Not Applicable)
12 lbs or less F (Frequently)
13-25 lbs F (Frequently)
26-40 lbs O (Occasionally)
41-100 lbs O (Occasionally)
N (Not Applicable) Activity is not applicable to this occupation.
O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day) WORK ENVIRONMENT
General office environment. Work is generally sedentary in nature, but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
Heritage Health Solutions, Inc. is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, religion, sex, age, marital status, national origin, sexual orientation, disability or any other legally protected status. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development.