Program Analyst, Constituent Programs -

University of California Berkeley - Berkeley, CA4.2

Full-timeEstimated: $63,000 - $80,000 a year
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About Berkeley
The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: August 16, 2019
Departmental Overview
University Development and Alumni Relations, formerly named University Relations, increases support for and enhances knowledge of UC Berkeley through communications, public outreach, and fundraising. The department is responsible for centralized fundraising and donor engagement, and works to strengthen unit development offices by consulting and partnering with campus fundraisers. University Development and Alumni Relations also handles a range of central activities and services encompassing events, communications, stewardship, prospect development, gift management, database management, and more.

University Development and Alumni Relations encompasses the UC Berkeley Foundation (UCBF), a California nonprofit public benefit corporation established to secure support for the University. The UCBF is also Cal’s primary vehicle for enlisting fundraising volunteers from the private sector. The UCBF is staffed by University Development and Alumni Relations leadership.

In April 2019, the College of Letters & Science College Relations division and University Development and Alumni Relations (UDAR) formed a partnership to provide greater collaboration and coordination of advancement strategy and services as the University embarks on the largest capital campaign in its history.

The program analyst in UDAR’s Constituent Programs group will manage communications, logistics, and operations for the College of Letters & Science Advisory Board and support the College’s Executive Dean and the AVC for Constituent Programs in their board outreach and stewardship. The College of Letters & Science Advisory Board is a volunteer group of leaders in industry, government, and academia who are deeply committed to the mission of the College. Already an active group, this board will be expanding its engagement with the College in FY2020 and will require a high-performing individual to serve as the central point of contact and coordination for all activities and communications.

Reporting to the Senior Manager for Communications and Outreach in Constituent Programs, the program analyst will interact with the L&S Executive Dean, AVC for Constituent Programs, L&S board co-chairs, and board members to devise and execute a high-touch, organized, and customized meeting strategy for the L&S Advisory Board and its individual members. The analyst may also collaborate with deans and assistant deans in L&S’s five academic divisions, as well as internal and external subject matter experts, in developing content for board meetings and working groups. This position engages with UDAR and L&S administration and some of the University’s most significant donors and influential partners at the highest levels, and demands excellent written and verbal communication, presentation, analysis and reporting skills, and the highest levels of tact and confidentiality.
Responsibilities
  • Manages all aspects of L&S Advisory Board meetings. This includes three annual meetings of the L&S Advisory Board, as well as meetings of the board’s working groups, and relevant subcommittees or task forces.
  • Board and working group meetings require extensive preparation and planning, as well as effective collaboration with senior level executives and some of the campus’ most important alumni and donors.
  • With L&S Executive Dean, the analyst will serve as primary point of contact for up to 20 senior alumni/donors/strategic partners and board chairs; be responsible for oversight of and materials preparation for three meetings annually and numerous committee meetings, as well as meeting follow-up.
  • Provide development support, such as communications (e.g., acknowledgment letters, impact statements, etc.) and outreach to high-level volunteers for campus units undergoing organizational transitions to ensure a seamless donor experience.
  • Manages production of written and visual materials related to the L&S Advisory Board; as well as the flow of communications to the board, the committees, and relevant campus constituents.
  • Organizes materials generated by internal staff and external partners.
  • Manages content creation and compilation of briefing binders for new board members.
  • Ensures accurate L&S Advisory Board relationship management in CADS. Manages confidential data projects, such as the board directory, and board member web profiles.
  • Maintains all informal and official records of the advisory board, including paper files and archives.
  • Pulls advisory board-related reports from CADS and helps to create new reports as needed.
  • Enters board-related contact reports on behalf of executive dean.
  • Research various topics and gather relevant data to inform L&S advisory board plans and strategies.
  • May engage in analysis and data collection for ad-hoc initiatives and projects in campus fundraising units.
Required Qualifications
  • Thorough knowledge of concepts, principles, and procedures of building and maintaining effective relations with internal and external constituencies.
  • Thorough knowledge of the campus, its mission, goals, objectives, programs, achievements, infrastructure and issues of concern, or ability to learn.
  • Excellent written, verbal and interpersonal communications, tact and political acumen to effectively represent the campus.
  • Thorough research, analytical and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identifying real and potential problems, advising management as required, and proposing effective strategic resolutions.
  • Proven ability to organize complex projects with multiple participants or components.
  • Thorough knowledge of Microsoft Office and Google applications.
  • Ability to learn to input data into and extract reports from CADS, the University’s development database.
Education/Training:
  • Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:
http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct