Legal Assistant

Concord Professional Services - Burlington, VT

Full-time

BACKGROUND

Concord is looking for an employee interested in providing on-site legal assistant and clerical support duties to meet the requirements of the USAO, Vermont in the Burlington office. The primary division needing support is expected to be the Criminal Division. Other components of the District of Vermont may also make use of the contract as priorities arise as directed by the USA.

The mission of the US Attorney’s Office (USAO) is to prosecute and defend cases on behalf of the federal government. The USAO in the District of Vermont consists of approximately: 24 attorneys and 14 support staff (paralegals and legal assistants) members. This contract will be used to provide professional litigation support and legal assistance products and services, legal case and/or investigation-related administrative record responsibilities, and assist in the production of documents and electronic data as needed for discovery, pre-trial, and trial exhibit.

SPECIFIC JOB REQUIREMENTS

  • Legal Assistant/Clerk processes a variety of legal documents, which are relatively routine or straightforward in content and format.
  • Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.
  • Scans paper evidence to convert to digital images. Quality controls scanned images, runs Optical Character Recognition to make them text searchable and performs basic data entry about the documents in case database. Runs searches in case database and redacts sensitive information prior to discovery. Assists AUSAs and case agents as needed with projects for specific cases, to include reviewing case documents for accuracy, compiling spreadsheets and data in MICROSOFT OFFICE software, and reviewing voluminous audio files for relevant case material, preparing transcripts of audio and video files.
  • Assists with the physical maintenance of the District’s closed case files including keeping an inventory of closed file room, organizing the files and space, periodically reviewing closed files and preparing for offsite storage, indexing shipments in Case Management Database, following required secure shipping procedures for sending sensitive case files to the Federal Records Center. Also oversees offsite destruction of materials including scheduling and supervising shred truck and inventorying and preparing electronic media for disposal at offsite secure site.
  • Performs office Receptionist duties as required; answering and routing calls, taking and relaying messages, greeting and communicating with visitors to the office; and opening, date-stamping and disseminating mail.
  • Assists with maintenance and update of the office law library.
  • Stocks forms or other office supplies and notifies appropriate staff person when reorder level is reached.
  • Occasionally assists with receiving deliveries on the loading dock, to include maneuvering the freight elevator, unpacking and uncrating items, and delivering items from the loading dock to the 2nd and/or 3rd floor, and escorting delivery personnel.
  • Will work in an office setting. Some walking, standing, bending and carrying of small office items is required. There may be a need to work overtime depending on work and caseload.

REQUIRED SKILLS

  • Computer skills and ability to use document and case management programs, trial presentation programs, MS Excel, MS Outlook, MS Access or other data bases, MS Word and Adobe Acrobat Professional.
  • Communication skills are extremely important. Applicant works and interacts professionally and effectively with all levels of staff; has the ability to meet established deadlines and work as a team player in a professional office; and is skilled in meeting and dealing with people in a courteous and tactful

EDUCATION REQUIREMENTS

  • Previous experience in a legal office setting is required
  • Basic Knowledge of legal terminology is required
  • Knowledge of standard litigation support principles, methods and technology is required
  • High School degree is required

CLEARANCE REQUIREMENT

This position requires U.S. Citizenship and will involve a Federal background investigation.

Candidates must be able to pass this investigation and receive Public Trust at a minimum to be considered for this position.

This will require a clear criminal and credit history for a minimum of ten (10) years.

WORK LOCATION

U.S. Attorney’s Office-Burlington, VT

M-F, 40 hours per week

PERIOD OF PERFORMANCE

This is intended to be a long-term contract effort; comprised of one base year (est. 9/28/18 - 9/28/19) with four (4) one-year extensions available, pending funding.

Job Types: Full-time, Contract

Salary: $19.01 /hour

Experience:

  • Legal Clerk: 2 years (Required)
  • Receptionist: 2 years (Preferred)
  • Legal Terminology: 2 years (Preferred)

Education:

  • High school or equivalent (Required)

Location:

  • Burlington, VT (Preferred)