Staff Accountant

New England Village Inc. - Pembroke, MA3.4

New England Village – Staff Accountant

About us:
New England Village’s mission is to empower adults with intellectual and developmental disabilities to realize their potential and pursue their dreams through innovative programs and community living.
In the late 1960s, while visiting their children at a special needs summer camp, a group of parents discussed the dismal reality facing their sons and daughters as they approached adulthood. In 1972 their dreams became a reality, when the first thirteen residents stepped over the threshold of their new homes at New England Village.
Today, with multiple locations, modern facilities and a specialized team of highly skilled and dedicated human service professionals, New England Village serves more than 180 men and women, through a variety of innovative programs and customized supports. We embrace the philosophy that individual choice and self-determination should direct all of our services, and we are committed to empowering people to reach their full potential and pursue a life that is personally meaningful to them. We are truly a community rich with opportunity, sharing and growth.

Why work here?
Do work that matters. Make a difference in the world. We offer training!
NEV values its employees and offers a comprehensive and generous benefit package that includes:
  • 403b with company match
  • Health, Vision, Dental with generous contribution toward medical insurance premiums
  • Flexible Savings Account and HRA
  • Employer Paid Life, AD&D, LTD, and voluntary STD
  • Tuition Remission Program and Tuition Reimbursement program
  • Discounts at our Colchester Neighborhood Farm!
  • Free on-site gym with pool, free wellness classes (yoga, Zumba, and more!)
  • Generous Paid Time Off for work-life balance
Summary of Position:
Perform various accounting duties to support all aspects of the Business Office functions including: assist with monthly financial close process, account analysis and reconciliation, vendor payments; contract billing; Program/Residential expense reporting, file and record maintenance; and other similar duties necessary to the Finance and Business Department functions according to general accepted accounting practices, New England Village, external agencies, program’s, state and local policies, regulations and procedures.

Essential Job Functions:
Track expenses and process expense reports, provide staff with Centresuite expense reporting support.
Coordinate with various departments and ensure appropriate approval, coding and supporting detail is provided with all invoices/payment requests in accordance to company policies.
Enter and upload invoices into system
Maintain and update all accounts payable data in Sage 100 and ensure accuracy in general ledgers
Prepare and perform check runs
Monitor all vendor calls, evaluate and reconcile all vendor statements and research and resolve invoice discrepancies and issues
Maintain vendor files and vendor contracts
Perform filing and general administrative tasks
Prepare annual 1099 Federal tax filing
Assist with the monthly close including preparing and recording journal entries, analyzing G/L accounts, recording adjusting journal entries and accruing expenses each month, review and verify invoices and check requests
Assist with monthly contract billing activities including, reviewing service delivery and utilization reports, processing contract billing on MA government online EIM billing system, posting receivable for client billing to Sage 100, processing cash receipts and recording revenue.
Run monthly financial statements in Sage Intelligence
Prepare analysis and balance sheet reconciliations of various accounts, including AP roll forward reconciliation.
Assist with maintenance of Fixed Assets, track assets in progress and assets placed in service.
Assist in Residential and Financial audit preparation and assist in special projects as assigned
Provide IT support
Perform other similar duties as requested or instructed by supervisor.

Knowledge and Experience Required:
1. Bachelor’s degree in accounting or business and a minimum of three years of related experience (non profit preferred), or equivalent
2. Proficient in MS Office Suite and proficiency in accounting software such as MAS90 or Sage100
3. Intermediate to advanced proficiency in MS Excel
4. Knowledge of Quicken and Centresuite, a plus.

Skills and Abilities Required
Strong understanding and working knowledge of GAAP
Strong critical thinking, and analytical problem-solving skills
Excellent organization and follow-up skills with ability to multi-task
Be able to demonstrate strong attention to detail, accuracy and good-record-keeping
Excellent communication skills, written and verbal, with the ability to clearly communicate issues to management
Must use discretion and maintain confidentiality.

Mental Attention or Visual Demand:
Flow of work and character of duties require normal mental and visual attention along with manual coordination much of the time.

Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment conditions.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit with some standing; reaching with hands and arms; using hands to finger objects or controls; push and pull with force. The employee occasionally is required to stoop. Specific vision abilities required by this job include requires close and some distance vision.

Reporting Relationship:
1. Reports to designated supervisor.