The Administrative Assistant facilitates the efficient operation of a department within the company by performing a variety of clerical and administrative tasks.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Coordinate and schedule meetings by working with various teams to ensure proper hotel and taxi reservations are reserved
Prepare folders and create agendas for assigned Officer 's internal meetings.
Advise corporate staff of upcoming team meetings through Outlook calendar invites.
Prepare conference room visits to the corporate office including creating name tags and welcome signs.
Order and set up lunch for team's internal meetings
Schedule convention registration and travel arrangements for the employees throughout all operating brands of Authority Brands.
Update internal spreadsheets.
Manage communication of information in and out of the assigned team's office
Prepare outgoing mail and packages for assigned Officer of the organization
Assist in preparation of presentation materials for assigned Officer
Manage expense reports for assigned Officer
Suggest changes to office task workflow to improve efficiency
Ensure office area is kept clean and organized at all times
Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Responds to and resolves administrative inquiries and questions.
Maintains a system for recording expenses.
Performs other related duties as assigned.
Knowledge, Skills, and Ability:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Advanced in Microsoft Office Suite or related software
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as record keeping and filing.
Ability to work independently.
Education or Experience:
Advance knowledge in Microsoft Excel is required
High School Diploma or GED required
Bachelor’s degree in related field preferred.
Three to five years of experience in an administrative role.
Sales skills preferred
About The Company: Headquartered in Columbia, Maryland, Authority Brands, LLC is the parent company of seven leading home service franchisors, America's Swimming Pool Company, Benjamin Franklin Plumbing, The Cleaning Authority, Homewatch CareGivers, Mister Sparky Electric, Mosquito Squad, and One Hour Heating and Air Conditioning. Together, these brands provide home services through more than 1675 locations operated by 920 franchise owners in the U.S., Canada, Latin America, Kenya and Indonesia. Authority Brands is dedicated to supporting individual franchisee growth through providing strong marketing, technology and operational support.
Authority Brands is an Equal Opportunity Employer