Executive Assistant to CEO

Applecart - New York, NY

Full-time
Applecart deploys proprietary technology to run smarter advertising campaigns. We work with some of the nation’s most prominent corporations, non-profit organizations, and political candidates to activate and communicate with key target audiences.

Our core offering, the Social Graph, leverages publicly-available data to map real-world relationships between individuals at a national scale. We got our start in politics, where we have tested and refined our methods on countless campaigns, giving our clients a proven technological edge. Now, we’re branching out beyond political campaigns to tackle new advertising challenges, using relational data to provide decisive advantages for our clients.

Applecart’s political work has been featured by The Colbert Report, CNN, The Washington Post, The Associated Press, USA Today, The Huffington Post, among other prominent news outlets.

As Executive Assistant to the CEO, you will be responsible for providing critical support to the CEO of a rapidly growing data analytics startup specializing in data science products for political and commercial customers. In this role, you will work closely with the senior management team and will play a key role in supporting the company’s day-to-day and long term success.

Responsibilities:
Manage incoming phone calls, email, and general correspondence, on behalf of the CEO
Schedule meetings with internal and external stakeholders
Draft internal and external memos and other communications on behalf of CEO
Organize and manage complex calendars
Arrange business-related travel arrangements (ie. air travel, hotel reservations, etc.) and itineraries
Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of projects and priorities
Assist with resolving any Accounts Payable/Receivable issues
Manage projects, internal and external meetings, as needed
Assist in recruiting, including booking interviews, communicating with the candidate, and coordinating the onboarding of new hires
Maintains and tracks CEO and team project lists/goals
Attend team and high-level meetings, track agenda, and assist CEO to keep team on course
Travel with the CEO to client meetings and other business events, as necessary

Qualifications:
Graduate of a BA/BS at a four-year college or university
At least two (2) years of executive support or other paid work experience
Thrive in a fast-paced, self-motivated team environment
Proven experience juggling multiple high-impact tasks simultaneously, under pressure
Outstanding organization and prioritization skills
Ability to interact with individuals at all levels, particularly senior levels both within and outside of the company
Excellent written and verbal communication skills
Exceptional attention to detail
Ability to provide no fewer than three (3) recent work references

Preferred Qualifications:
Demonstrated interest in data and analytics technology used for commercial and political marketing purposes
Previous experience working at a startup, as a management consultant, or as a financial analyst
Strong background with excel, powerpoint, and related tools