District Operations Coordinator

H&R Block - San Jose, CA (30+ days ago)4.2


JOB SUMMARY

This position is responsible for all operational and administrative activities for company owned tax offices. This position may support multiple District Managers in a matrix management structure. This role may also manage Messenger and/or Custodian labor. This individual must have a strong ability to deliver executable results that will enable the company to achieve strategic business objectives. Specific areas of support include, but are not limited to, adjusting labor staffing and scheduling, coordination of office set up and shut down, leadership of labor command center to coordinate staffing shortfalls/overflow and ensuring all supplies are available to district offices.

JOB DUTIES

Makes adjustments to labor staffing and scheduling of district and provide reporting to District General Managers and Company Support Managers
Maintaining the asset management inventory.
Make adjustments to office hours to ensure they are consistent with company guidelines.
Coordinate the set up and shut down of all offices for the assigned districts.
Coordinate with landlord, facilities to ensure office standards are consistently being met.
Manage the centralization of supply ordering and distribution
Management of messenger and custodian to support office upgrades, delivery of supplies or other activities to help the operational support of tax office
Assign non-returning/moving tax pros clients to other Tax Pros based on expertise (i.e. client matching)
Local coordination of a national contract for cleaning of offices, coffee, water or other office amenities. This includes agreement with Iron Mountain for the storage and retrieval of tax documents
Attends district meetings to observe and participate in the meeting. Will coordinate Town halls along with planning end of year recognition events and other district wide activities (e.g. OL Conventions)
Will provide administrative support to District leadership and District staff as necessary
JOB REQUIREMENTS

3-5 years of operational experience in retail, service or similar work environment.
This individual must have strong ability to deliver executable results that will enable the company to achieve it’s strategic business objectives
Must have a strong leadership background and knowledge of how to handle problems quickly and efficiently
This position requires excellent communication and logistical planning skills with a proven ability to coordinate activities within a matrix management structure
Strong organizational skills and ability to effectively work under strict deadlines, while organizing multiple priorities
Demonstrated ability to research and summarize operational data for use in managerial decisions
Ability to work independently with little or no direct supervision at various times
Good verbal and written communications skills and interpersonal skills
Understanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, Outlook; and PowerPoint.