Field Experience Administrative Asst

University of Wisconsin-La Crosse - La Crosse, WI4.5

Position Information
Recruitment Number 735
Working Title Field Experience Administrative Asst
Position Type Staff/Administrative
Appointment Percentage 100
Division/College School of Education, Professional and Continuing Education
Description of College / Department / Program / Division / Unit
The School of Education, Professional, and Continuing Education (EPC) has a comprehensive and complex structure, where 23 programs across all colleges and schools at the university work collaboratively to support teacher preparation. The Department of Education Studies prepares the largest number of teachers at the university. Additionally, the EPC is comprised of the Institute for Professional Studies in Education and Continuing Education and Extension. UW-L began as a normal school and has been preparing teachers ever since. The commitment both on and off campus supports an investment in strong education programs that lead, collaborate, and innovate to meet 21st century learning environments. You will be joining an outstanding group of faculty and staff, as well as a campus that is one of the best in Wisconsin.

Position Summary
This position provides administrative support to associates of the School of Education (SoE), including field experience coordinators, faculty and staff as well as supervisors in other colleges, offices and departments across campus. The position helps to manage all student field placements. This work involves assisting and supporting a variety of constituents through database maintenance, customer service and communication, as well as ongoing office support.

The normal work schedule for this position is Monday through Friday 7:45 a.m. to 4:30 p.m.

This is a full-time position with expected continuous employment and includes a State of Wisconsin benefits package. The starting salary is $15.42 per hour.

Required Qualifications
  • High school diploma or equivalent.
  • Knowledge and experience in the use of computer software including Microsoft Office
Suite (i.e. Word, Excel, PowerPoint, etc.).
  • Knowledge and experience in the use of e-mail (i.e. Outlook, Gmail) functions including electronic calendars.
  • Effective oral and written communication skills.
  • Excellent organizational and time management skills.
  • Ability to coordinate projects, work independently and set priorities to meet the demands of the position.
  • Ability to multi-task when necessary.
  • Possess an attention to details and time lines/due dates despite frequent interruptions.
  • Knowledge of policies, procedures and protocols of an administrative office.
  • Ability to meet and work effectively with people across multiple levels of the organization.
  • Ability to use discretion and good judgment regarding confidential information.
  • Ability and willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars, and training sessions, related to current position responsibilities.
Preferred Qualifications
  • Advanced Microsoft Word processing skills.
  • Advanced computer skills.
  • Knowledge of FERPA rules and regulations as it relates to students.
  • Experience with relational database management.
  • Knowledge of PeopleSoft products.
  • Basic knowledge of budget maintenance and reporting.
Physical Demands
The ability to sit for extended periods of time

Working conditions and environment
Miscellaneous Information