Our client is in need of a Mailroom Coordinator to assist in the mailroom duties. Temporary assignment going through the end of February.
Ensure timely processing of out-going and incoming mail, newspapers, and packages.
Maintain mailroom departmental files (i.e. receiving logs, FedEx logs.).
Operate mailing systems and other mailroom equipment.
Assist in processing off-site record storage and retrieval (i.e. labeling of boxes, paperwork and ensure boxes are sealed).
Deliver mail to post office when required (i.e., bulk mailings, marketing promotions, or sensitive materials).
Maintain the inventory of copier, printer, and facsimile paper and toner supplies. Submit order requests as required.
Schedule preventative maintenance visits with vendor to minimize down-time of the copier machines and to keep them in optimum working order.
Record monthly usage of each copier.
Perform outside deliveries and pickups as required.
Perform reproduction requests and maintain reproduction form file
Monitor the space for facility related issues and address areas that need attention and/or require maintenance and maintain records of facility repairs, service calls and vendor deliveries.
Accompany and/or schedule service vendors to help ensure contracted responsibilities are performed.
Maintain general condition of meeting rooms and set-up, including, but not limited to; catering services, Audio Visual equipment, etc.
SKILLS AND EXPERIENCE:
Minimum of two years working in the mailroom department in a corporate environment.
Proficient in Microsoft Office Suite (Work, Excel and Outlook).
Must be detailed oriented, able to prioritize and multitask.
Minimum of a High School degree required.
Must be flexible in commuting to Jersey City whenever needed (approximately 1-2 times a week or more depending on the need).
Hours in staggered shifts between 7:30 AM and 5:30 PM. Must be flexible in arriving early or staying later if needed.
Pay rate $17-$19/hr (DOE)