Clerical Specialist II

Facility Contract Services - Pembroke Pines, FL (30+ days ago)


Under general supervision, provides primary clerical support to a department or functional area. Knowledge of the department and excellent keyboard skills are crucial to this position. Duties include a variety of clerical tasks, including non-routine administrative matters and heavy public contact work. Work is reviewed through conferences, observation of work in progress, and written reports for results obtained and adherence to established policies and procedures.

This exciting opportunity in the City of Pembroke Pines operates 4 days a week (Monday through Thursday 7:00 A.M. to 6:00 P.M.) and offers excellent compensation and benefits including health insurance and 401(k) with a Company match.

EXAMPLES OF ESSENTIAL FUNCTIONS:

  • Types and proofreads correspondence, reports, forms, permits, bids, applications, invoices, purchase orders, records, memoranda, and letters from notes, copy of rough draft; transcribe minutes of meetings.
  • Heavy customer service engagement, service window.
  • Responds to telephone inquiries; greets the general public; provides information and directs callers; acts as a receptionist.
  • Operates a photocopier, shredder, computer printer, calculator, facsimile machine, binding machine, typewriter, microfiche, stamp machine, or cash register.
  • Opens, sorts and distributes correspondence; inventories and requisitions supplies and equipment; issue and processes permits.
  • Generates statistics; requests additional information as needed; researches, collects and compiles data; verifies report for accuracy; collates reports.
  • Responds to or directs inquiries to appropriate personnel or department.
  • Must be able to multi-task in high pressured work environment.

REQUIREMENTS:

  • Training and Experience:

High School Diploma or GED; supplemented by two (2) years of responsible clerical experience including use of computers and standard software applications such as Microsoft Office, Windows 2010, and other software or an equivalent combination of training and experience.

  • Knowledge, Abilities and Skills:

Knowledge of business English and arithmetic.

Knowledge of departmental and municipal rules, regulations, policies, and procedures.

Knowledge of modem office terminology, methods, practices, procedures and filing systems.

Ability to understand and follow complex oral and written instructions.

Ability to establish and maintain effective working relationships with fellow employees, superiors, and the general public.

Ability to perform basic mathematical computations.

Ability to operate and to become certified in the use of automated systems as listed in essential functions if required. Update department website.

Ability to communicate information tactfully and impartially.

Ability to maintain complex records and prepare reports.

Ability to transcribe material from sound recordings.

Ability to establish and maintain filing systems.

Job Type: Full-time

Salary: $14.00 /hour

Experience:

  • clerical: 2 years (Required)

Location:

  • Pembroke Pines, FL (Preferred)

Work authorization:

  • United States (Required)