Check out the following fantastic career opportunity!
OVERVIEW AND REPORTING RELATIONSHIP
With moderate supervision, this position provides administrative support to the Facilities organization and is responsible for daily coordination of activities to ensure efficient and safe operation of the Facilities including responding to requests for on-site building management issues, workstation and environment control requests. This position also supports various facilities/administrative activities such as conference room set-up, site event planning, office moves, building related projects, back-up coverage for front desk, and Executive Administration as needed. The incumbent acts as a conduit to the property management company for all service needs.
REPORTING STRUCTURE & WORK SETTING
This position may perform work in a field location or headquarters location, supporting multiple WageWorks’ facilities, and reports to the Director of Facilities and Purchasing who is centrally located at the corporate headquarters.
OTHER REPRESENTATIVE DUTIES
Reviews, prioritizes and responds to facility requests submitted through the automated HelpIT system, including coordinating building maintenance, service and repairs.
Conducts site evaluations and schedules periodic and preventive maintenance. Coordinates activities of contracted janitorial staff to ensure facility cleanliness.
Maintains and updates all documents and files related to repairs, utilities, permits, maintenance or other facilities related items.
Maintains storage of office supplies, ensures printers/copiers are supplied with paper and toner, and stocks break room/coffee stations with supplies.
Sets up or oversees the set-up of conference rooms for meetings.
Provides back-up support for site receptionists and Executive Admins.
Supports company wide security objectives by issuing employee badges, auditing security reports and enforcing the company security policy.
Serve as the company Data Retention Administrator assuring all departments adhere to the published Document Retention Policy and assists departments with appropriate and correct document storage and shredding of company documents.
MARGINAL DUTIES & ADDITIONAL FUNCTIONS
Communicates routine facility issues with property management.
Assist Facilities/Purchasing Director with routine tasks as required.
May be required to operate their own vehicle to run errands to purchase supplies at off-site locations.
Performs other duties as assigned or apparent.
The ability to effectively perform a variety of facilities and purchasing support functions, as normally obtained through two years of experience in an office environment. The ability to coordinate, plan, document and track a small project or phases of a larger project, as normally obtained through two years of entry-level project management coordination experience.
SPECIALIZED KNOWLEDGE, SKILLS & ABILITIES:
Strong communication skills, both oral and written, and interpersonal skills are required to effectively communicate with internal stakeholders at all levels.
Excellent organizational skill and the demonstrated ability to effectively coordinate, plan, monitor and track projects and work in process. A good understanding of the scope and requirements of the project including scope, project objectives, as well as the general role and function of team members/vendors is required to effectively plan and coordinate project activities.
The ability to handle multiple tasks/priorities and the ability to work under specific time constraints are required.
A moderate level of analytical and problem-solving skills is required to address basic and routine issues.
Requires the ability to be available to work overtime when requested and respond to facility emergencies in off hours.
Requires a valid driver’s license.
Prefer experience coordinating office personnel moves and other facilities-related activities. Prefer experience in the evaluation/selection of vendors and the processing of purchasing invoices.
Incumbents must have proficient skills with a personal computer and a very good knowledge and understanding with all Microsoft Office programs, specifically with Word and Excel. Experience with web-based applications is also strongly preferred.
TRAVEL REQUIREMENTS & CONDITIONS
Typically requires minimal travel, but may require overnight travel and travel spanning multiple days to support new facility build out projects.
A proficient knowledge and understanding of business as normally obtained through the completion of an Associate’s Degree in business or a related field.
Build Your Career at WageWorks!
WageWorks enables millions of people to save money on critical expenses like healthcare, dependent care, and commuting, through Consumer-Directed Benefits, such as Health Savings Accounts (HSAs), Flexible Spending Accounts (FSAs), Health Reimbursement Arrangements (HRAs) and Commuter Benefits. WageWorks is a leader in the industry serving more than 6.5 million people for over 100,000 employers, including 63% of the Fortune 500 and numerous public sector clients.
WageWorks believes that our success is achieved by its People. Values describe how we work together to achieve our success. It is our employees that drive results through living our Company Values. Every employee at WageWorks is expected to uphold and demonstrate the six Company Values listed below as an additional component of the job description and as a standard of individual performance.
Customer-Centric: Our Customer comes first. We aim to serve our Clients and their employees, our brokers and partners, as well as our internal customers.
Caring: People are at the heart of our company. We care about people: our Clients, our Clients’ employees and their families, our partners, and local communities, and our fellow employees at WageWorks.
Passionate: We love what we do and are passionate about delivering Consumer-Directed Benefits that save people money and enrich their lives.
Accountable: We are dedicated to making our team and the company succeed, and we are open, honest, ethical and conscientious, as we deliver on our commitments.
Leading: Our actions inspire new ideas and drive change each and every day.
Respectful: We value the diversity of our people, treat them with dignity and respect, encourage their development and reward their performance.
Why Work for WageWorks?
If you're looking for a career that provides plenty of growth opportunities, responsibility, and interesting challenges to tackle, you will find it here.
If you want to join a fast-moving, high-growth, exciting company that's a market leader, you’re looking in the right place.
But mostly, if you want to help people live happier, healthier, and more productive lives, then you’ll want to work for WageWorks.
WageWorks provides equal employment opportunity without regard to pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, citizenship, mental or physical disability (including HIV and AIDS), medical condition, veteran or military status, marital or registered domestic partnership status, age, sex, sexual orientation, genetic information, gender identity or any other basis protected by federal, state or local law, ordinance or regulation.
Employment will require successful completion of a background check.
Equal Opportunity for Disabled Veterans, Recently Separated Veterans, Other Armed Forces Service Medal Veterans.
Drug free workplace.