Office Coordinator

UnitedHealth Group - Falls Church, VA

Full-time
Welcome to one of the toughest and most fulfilling ways to help people, including yourself. We offer the latest tools, most intensive training program in the industry and nearly limitless opportunities for advancement. Join us and start doing your life's best work.

OptumCare is committed to creating an environment where physicians focus on what they do best: care for their patients. To do so, OptumCare provides administrative and business support services to both owned and affiliated medical practices which are part of OptumCare. Each medical practice part and their physician employees have complete authority with regards to all medical decision - making and patient care. OptumCare’s support services do not interfere with or control the practice of medicine by the medical practices or any of their physicians.

Primary Responsibilities:
Skilled PowerPoint and grapfhic arts / word / excel

Maintain inventory of all supplies and visitor appreciation items

Serve as point of contact for security, facilities, A / V, supply vendors and etc

Coordinate employee access cards to the building / gym

Maintain relationship with Facilities management to address facility - related issues or needs (plants, light bulbs, AV maintenance, replacement, etc.)

Work with Facilities management to ensure the conference center meets expectations with regard to appearance, cleanliness, functionality and overall quality experience

Maintain relationship with IT team and learn how to use all AV equipment / able to assist

Mail Management

Assist with catering management for office meetings / events

Housekeeping: 6th floor executive suite and kitchen maintenance / Coordinate with Lewin office manager for 4th and 5th floor kitchen supplies

Schedule Management of CEO Board Room / Huddle Rooms / Hotels / Conference Center

Meeting Logistics Set up (room / supplies / tent cards / drinks / snacks)

Assist with volunteer event coordination

Admin Support: will build on once solid in Office Coordinator roles. May take on creation of meeting docs, expense reporting, as appropriate

Required Qualifications:
High School Diploma / GED (or higher)
2+ years of administrative support experience
Proficiency with Microsoft Outlook (ability to send and receive emails, experience with calendar management and scheduling meetings)
Proficiency with Microsoft Word (drafting, editing letters and documents)
Proficiency with Microsoft Excel (formatting and editing Excel Workbooks, formula auditing, importing/exporting data, sorting and filtering)
Proficiency with Microsoft PowerPoint (Ability to create and edit presentation decks)

Preferred Qualifications:
Some college coursework or business vocational school education (or higher)
Publisher Experience (create, personalize and share publications and marketing materials)
Microsoft Visio Experience (create plans, drawings and diagrams and general design layout)

Soft Skills:
Strong attention to detail and excellent organizational skills
Ability to multi - task in a fast paced and deadline driven environment
Ability to maintain professionalism and a positive service attitude at all times
Optum, a part of the UnitedHealth Group family of businesses, continues to evolve and make a bigger impact through its extensive expertise in combining technology, data and people to create novel health care solutions and services across the globe. OptumServe is following suit by creating and delivering care that meets the health needs of active duty service members, veterans and their families. We're partnering with federal and state government agencies to meet the readiness and health needs of active duty military members and veterans by providing preventive health screenings and assessments to ensure that troops are ready to answer the call of duty. For those who want to intensify their impact in a career that brings together challenge, learning and growth, OptumServe is the right place to do your life’s best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment

Keywords: administrative assistant, front desk receptionist, scheduling, MS office suite, answering phones, mail