Program Coordinator - International Programs

University of California Berkeley - Berkeley, CA

Full-timeEstimated: $40,000 - $53,000 a year
EducationSkills
About Berkeley
The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: October 15, 2018
Departmental Overview
UC Berkeley Extension is the continuing education branch of the University of California, Berkeley. Extension offers more than 2,000 courses per year in a variety of subjects both online and in the classroom. Extension’s administrative departments and units include student records (transcripts), registration, scheduling, international student services, facilities, financial services, and the cashier’s office. In addition to the main Berkeley center, it has responsibility for the maintenance and operation of regional centers in San Francisco (Spear Street), and Belmont and other leased facilities in the San Francisco Bay Area.
Responsibilities

PROGRAMMING:
  • Under general supervision, organizes and supports existing international program courses and assists in the development of new programs and related course materials.
  • Works directly with instructors to secure academic approval for courses submitted to COCI (Committee of Courses on Instruction), assisting them in developing course outlines for the Course and Instructor Approval (CIA) Process.
  • Track progress of CIA process and alert Program Director of any potential issues.
  • Assists in the recruitment of new instructors and and graduate student instructors (GSIs), and solicits course proposals.
  • Works with Program Director to identify potential instructors and GSIs; coordinates instructor interviews, and is involved in assessing instructor candidates.
STUDENT ADVISING AND INSTRUCTOR SUPPORT:
  • Provides front line support for students and instructors in collaboration with student advisors.
  • Advises prospective student applicants on program options and assesses admission eligibility.
  • Assists students in determining proper courses to complete program requirements.
  • Tracks student over-all progress, alerting Program Director and appropriate staff if students have academic, cultural, or health issues.
  • Provide assistance to international students who have a wide variety of questions about programs, life in Berkeley, and activities on campus.
  • Researches and resolves enrollment issues in collaboration with colleagues.
EVENT PLANNING:
  • Organizes and coordinates student/instructor orientations, information sessions, departmental program extracurricular activities, closing ceremonies and special events for agents and international partners.
  • Serves as the lead in coordinating presentations and event handouts; verifies presentation and handout information for accuracy. Conduct presentations, facilitate workshops and information sessions at orientation events; presents program information to incoming students.
Required Qualifications
  • Knowledge of educational program content and objectives.
  • Working knowledge of delivering international programs for high-school students, undergraduates, and graduate students.
  • Working knowledge of current international education programs and trends.
  • Working skills to produce and deliver programs.
  • Working knowledge of conducting needs assessment.
  • Ability to work with diverse populations, including students whose English is somewhat limited
  • Good analytical skills to understand how business needs can be addressed through the design and delivery of training programs.
  • Good reading, verbal, written and interpersonal communication skills, and good presentation skills.
  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Proficient at the use of business software systems in completion of assignments (e.g. Microsoft Office Suite) and ability to learn new software.
  • Ability to prioritize conflicting projects and meet project deadlines.
  • Bachelors degree in related area and/or equivalent experience/training.
Preferred Qualifications
  • Working knowledge of departmental and campus policies and procedures.
  • Experience studying, teaching or working abroad
  • Proficiency in a second language
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Other Information
This is a 1-year contract position
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct