This position performs a variety of administrative support duties and delivers high-quality services to internal and external clients, exhibiting commitment to integrity and excellence. The position requires thorough knowledge of all firm and practice specific administrative processes and procedures, information technology systems, research tools and a broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively, courteously and professionally with clients, attorneys, staff and peers. After a probationary period and with proven work skills you may work a hybrid schedule.
Job Duties/Responsibilities:
- Provide support to attorneys and back-up other assistants as needed
- Prepare, merge and proofread documents from digital dictation software
- Prepare Notice of Motions, Request for Hearings, Settlement Contracts, and other pleadings and electronically file with Court
- Profile and maintain documents in document management software to ensure case materials and electronic files are current
- Schedule depositions and independent medical exams and prepare any necessary documentation
- Enter attorneys’ time into billing software
- Utilize document management software program to perform duties and responsibilities
- Assist with special projects as needed
Required Skills/Ability
- Ability to effectively handle confidential correspondence with clients and opposing counsel and ensure strict confidentiality at all times
- Ability to work independently and reliably
- Ability to organize and prioritize tasks including delegation of tasks when appropriate
- Ability to work effectively with minimal supervision to complete tasks in a timely manner
- Ability to multi-task and prioritize a high volume of work, with a strong attention to detail
- Ability to organize workflow and use time efficiently
- Proficient with Adobe and Microsoft Office applications.
- Flexible and adaptable in various situations and when interacting with many different personalities
- Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines
- Litigation experience.
- Knowledge of rules of civil procedure and e-filing process.
- Experience with workers’ compensation appeals a plus.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Legal assistant: 3 years (Required)
- Workers' compensation law: 2 years (Required)
Work Location: Hybrid remote in Chicago, IL 60602
