(Administrative Services Administrator 1)
Medical Center Development
Not all unique aspects of the job are covered by this job description
Stanford Medicine is composed of Stanford University School of Medicine, a premier research-intensive medical school; Stanford Health Care, nationally recognized for quality patient care and advanced technology; and Stanford Children’s Health, including Lucile Packard Children’s Hospital, providing exceptional pediatric and obstetric care. Medical Center Development (MCD) reflects a strategic and coordinated approach to medical fundraising under the banner of Stanford Medicine. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.
MCD seeks an energetic, highly organized Program Manager with a passion for philanthropy and a strong command of language and details to serve a key role in supporting the fundraising activities of Stanford Medicine’s volunteers and institutional leaders. Our institutional leaders include the dean of the School of Medicine and the president and CEO of Stanford Health Care. Our volunteers are dedicated community members and industry leaders who serve on our high-level advisory boards and committees.
The Program Manager represents MCD as a key interface between MCD staff and internal and external constituencies of the School of Medicine and Stanford Health Care. As the Program Manager on the Volunteer and Leader Engagement Team, you will play a visible role and be responsible for a wide range of projects in support of the fundraising and outreach objectives of MCD. You will be responsible for managing processes, relationships, and communications by serving as a liaison to the offices of the dean and CEO. You will field requests and schedule dean and CEO meetings as well as support the production and copyediting of briefings, and create materials and presentations for volunteer and faculty meetings.
If you possess patience, flexibility, sharp attention to detail, a high level of professionalism, a keen sense of priorities, and enjoy working with a wide variety of people, then this position might be for you.
Your responsibilities include*:
Partnering with dean/CEO offices and MCD colleagues to manage complex scheduling of development-related meetings and events. Developing and managing trusted relationships with these offices and with MCD colleagues.
Project managing high-level volunteer and faculty meetings:
deadline/deliverable management, sending communications and tracking RSVPs, location and logistics coordination, meeting materials/presentations creation, and day-of meeting execution.
Supporting execution of a high quality, high-volume (100+/year) briefing/communications program: assembly of information, compilation, occasional drafting, editing, proofing, distribution, and adherence to strict deadlines.
Collecting, maintaining, and analyzing data, creating reports, reviewing and explaining trends; formulating alternative solutions and/or recommendations to achieve the goals of the program. Tools include volunteer tracking database and Salesforce.
Analyzing and interpreting policies; developing, revising and implementing procedures.
Overseeing budget and monitoring and approving expenditures.
Handling other projects for the Director of Volunteer and Leader Engagement.
To be successful in this position, you will bring:
- - Other duties may also be assigned
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
Superior writing and editing skills (Submission of samples required)
Demonstrated record in building strong relationships across diverse groups of stakeholders
Demonstrated ability to remain calm and flexible in the face of multiple priorities, shifting circumstances and the demands of servicing a large client base
Demonstrated ability to work both independently and as part of a team
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent communication and organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Superb level of tact and discretion
Relevant subject matter knowledge.
Constantly perform desk-based computer tasks.
Frequently stand/walk, sitting, grasp lightly/fine manipulation.
Occasionally use a telephone.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
- - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work extended hours or weekends.
Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety:
Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://adminguide.stanford.edu.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speaker.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.
- Only candidates that submit a resume and cover letter will be reviewed.