Full Job Description
Wittenberg University is accepting applications for the position of Assistant Director of the Student Center and Scheduling & Events. The Assistant Director will provide administrative and logistical support to a variety of clients across the Wittenberg community through management and leadership of the University scheduling system. They will ensure the successful execution of different types of university events, workshops, meetings, classes, and facility spaces. This position is responsible for ensuring that the multitude of details and mechanics required to produce events that are successful through high quality coordination and management. Additionally, this position provides oversight for the Benham-Pence Student Center. This is a full-time, exempt-level position reporting to the Director of Student Involvement.
Essential functions include but are not limited to:
Serve as primary University administrator for 25 Live by Collegenet, scheduling and approving space for meetings and events, effectively using scheduling software to include allowance for set up, staffing and tear down by support services.
Identify, train, and assign responsibilities to superuser administrators across campus, monitor the operation of 25Live, and identify and recommend policy updates and campus wide operation needs to the Director of Student Involvement or other areas as needed.
Liaise as needed with Information Technology and Collegenet (software vendor) to ensure 25Live system has the latest software updates and is utilized by campus users in the most effective way. Contact as necessary to ensure efficient and user-friendly operation.
Act as a liaison when scheduling space in buildings on campus. Work with campus partners to ensure efficient policy implementation, scheduling operations, and set up processes.
Advise clients and facilitate event planning meetings as needed; prepare set-up diagrams, coordinate reservations and utilize the current scheduling systems.
Assist with the enforcement of facility policies and procedures along with customer service initiatives.
Create and manage a University event calendar ensuring effective communication and awareness of campus events.
Coordinate operations and student staff of the Benham-Pence Student Center and Shouvlin Center as well as Student Development programming and events. This includes overseeing 30+ student staff members, serving as a receptionist to visitors, management of the games room, as well as liaising with contracted partners within the building to ensure student-focused operations.
Oversee special University events including but not limited to Honors Convocation, Midnight Breakfast, Cram Jam, and assist in support for Homecoming, Family Weekend, Sibs Weekend, Welcome Week, Involvement Fair, and Commencement.
Support event managers for other University-wide events or initiatives as necessary.
Perform other relevant duties as assigned such as special projects, programs, developmental activities, etc.
A bachelor's degree is required. A Master's degree in higher education/student affairs is preferred.
One to three years experience with event planning and marketing.
Experience in a student union or educational setting is preferred.
Experience with event planning is preferred.
Experience as supervisor/manager.
Experience using 25 Live or other enterprise scheduling software is a plus.
Excellent customer service, time management, and communication skills.
Ability to work with a variety of constituents, solve problems quickly and professionally, anticipate needs, and communicate proactively.
Competency and experience using Microsoft Office software, specifically proficient in the use of Excel, Publisher, Outlook, and PowerPoint with the ability and desire to learn additional software applications as necessary.
Night and weekend work may be required depending on campus events and needs.
Ability to lift up to 50 lbs. with assistance.
A valid driver's license is required; must meet required insurance qualifications found in Wittenberg Motor Pool policies and procedures.
Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website.
Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community. Click here to view our Title IX policies.
The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.
Review of applications will begin immediately and the position will remain open until filled.
To apply, please set-up an account in our online recruiting system and upload the following documents in MS Word or Adobe Acrobat format.
Name, address, and phone number of three professional references.
If you are a person with a disability and require assistance with the application process, please contact Wittenberg's Human Resources Department at 937.327.7517.