PROGRAM ANALYST

Department of the Army - Fort Richardson, AK (30+ days ago)4.4


Duties
    • Summary

      THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

      This National Guard position is for a PROGRAM ANALYST, Position Description Number D1010000 and is part of the Alaska Army National Guard.

      The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your states and your community!

      NATIONAL GUARD MEMBERSHIP REQUIREMENT: This is an excepted service position and as such requires active membership in the Alaska Army National Guard, be assigned to a compatible military assignment and wear of the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. Applicants who are not a current member of the Alaska Army National Guard must be eligible for immediate enlistment or appointment if selected for this position. For enlistment/appointment information, contact (907)264-5300.

      Opened Area(s) of Consideration: 1, 2
      DEFINITION OF AREA(S) OF CONSIDERATION:
      Area 1 - AKNG permanent or indefinite technicians, AK AGR and Traditional members currently employed with the Alaska Army or Air National Guard.
      Area 2 - All other current military members who are eligible to join the Alaska Army National Guard.
      PDCN: D1010000
      Selecting Supervisor: Octavia Thompson

      Responsibilities Reviews, evaluates and analyzes obligations and expenditures. Prepares directorate or division summaries from reports submitted by Major Subordinate Commands (MSC)*. Summarizes and interprets significant data collected and relates this data to the organizations program actions; identifies and analyzes deficiencies in resource consumption, training, workload and scheduling, and evaluates deviations from standards, plans, and estimates to determine cause and impact on missions. Assists management in interpretation and utilization of reports and information provided. Develops various visual media to present trends, performance status, capability and related management information. Aids functional areas in identifying areas of record documentation and procedures that can be streamlined, combined or improved and initiates methods to operate under the new or revised system. Implements management control plans. Provides recommendations to subordinate organizations for proper management of programs. Recommends funding allocations and monitors expenditure to ensure allocations are being utilized as planned and are not being exceeded. Adjusts allocations as needed. Report expenditure status to management and National Guard Bureau (NGB) as required. Based on budget guidance received from higher headquarters, develops an annual budget for programs. Reviews prior and current budgets/funding trends, compiles funding projections and prepares funding recommendations. Anticipates requirements for program funds by reviewing execution plans and recommends appropriate action such as reprogramming funds from one program to another to correct funding shortfalls. This requires close coordination with major subordinate commands and comptroller personnel, and an in-depth understanding of the status of the projects and contracts, their completion status and their significance to ensure that the recommendations made will allow for the successful completion of management programs. Reviews the status of program milestones requests payment of funds after it has been determined that the requirements have been properly satisfied. Researches and interprets personnel and training regulations, DA Pam's, Circulars, and NGB guidance. Works concurrently with management to develop state program policies and procedures. Provides advice and assistance to management on accountability and legality of operating programs. As needed, makes MSC assistance visits to ensure policies and procedures are being adhered to. Conducts training for proper management and accountability of programs. Assists management in preparing guidelines and instructions to MSCs for development of the yearly State Operating Budget (SOB). Reviews data on program requirements (e.g. manday requirements, commercial transportation requirements, temporary employment requirements, etc.) to support and justify each separate program by appropriation/activity. Develops and prepares current year program spreadsheets. Advises management on timing of obligations and expenditures for Cooperative Agreement service contracts, equipment acquisitions and other unusual commitments. Verifies that obligations and expenditures occur on a timely basis IAW current year program and monthly schedule of obligations and expenditures. Ensures resources are available and are being properly and effectively expended to support program objectives. Monitors and tracks obligations and expenditures throughout the execution phase. Investigates and prepares explanations of deviations from estimates or program objectives and develops recommendations to managers for budgetary adjustments. Formulates and reviews all Annual Funding Guidance/Programs (AFG/AFP) ensuring obligation authority is not exceeded and budget adjustments are properly staffed. Review trends and performs analysis of separate budget activities then provides information to management. Projects requirements for program requirements. Validates and refines inputs which have fluctuated. Monitors daily expenditure rates associated activity programs. Reviews daily and monthly funding documents to determine if updates are correct or require further action. Develops, collects, and maintains various historical data used to initiate planning, programming and execution of current and future training and operations programs. Performs other duties as assigned.

      Travel Required Occasional travel - Training, TDY's, etc...

      Supervisory status No

      Promotion Potential 9

    • Job family (Series) 0343 Management And Program Analysis

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    • Requirements Requirements Conditions of Employment
      • Alaska Army National Guard membership is required.
      • Males born after 31 December 1959 must be registered for Selective Service.
      • Federal employment suitability as determined by a background investigation.
      • May be required to successfully complete a probationary period.
      • U.S. Citizenship and Secret Clearance is required.
      • Bargaining Unit: Non- Bargaining
      • APPOINTMENT FACTORS: Excepted/Officer/Warrant Officer/Enlisted in the Alaska Army National Guard.
      • MILITARY GRADE REQUIREMENT: Due to the nature of this position, the minimum military grade requirement is Specialist (SPC/E4) and the maximum military grade is Major (MAJ/O4), to include Warrant Officers.
      Qualifications GENERAL EXPERIENCE is experience, education, or training in administrative, professional, investigative, technical or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes and principles of management. Experience using computer and automation systems.

      SPECIALIZED EXPERIENCE is experience which is directly related to the position to be filled and which has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of this position.

      GS-07 - Must have at least 12 months experience which has provided knowledge of the National Guard organizational structures, functions, procedures, and techniques. Experience applying practices, theories, techniques, and methods of management.

      GS-09 - Must have at least 24 months experience which has provided a working knowledge of the National Guard organizational structures, functions, procedures, and techniques. Experience analyzing, interpreting and developing policies and procedures of local management.

      Length of time is not of itself qualifying. Your experience will be evaluated on the basis of duties performed. Your record of experience and/or training must show possession of the following knowledge, skills and abilities needed to fully perform the duties of the position:

      - Applied knowledge of management principles, organizational theory and techniques of analysis.

      -Knowledge of agency administrative guidance and operating procedures coupled with analytical ability is required to develop information required by the chief to determine feasibility and legality of proposed program and operational plans.

      -Knowledge of and ability to prepare and present detailed briefings to the chief, management and other involved individuals on subjects pertinent to the organization's functions.

      Education

      Additional information -MILITARY COMPATIBILITY: If you are selected for this position, you will be required to become a member of the Alaska Army National Guard and be assigned to a compatible military assignment in the following MOSs/Series: Officer: 01A ; Warrant Officer: 011A ; Enlisted: 00F .

      - If you are a current Federal employee or former Federal employee, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50. You may submit your most recent performance appraisal.
      - The National Guard is exempt from the Veterans Preference Act. Submission of a copy of your DD-214 is not required unless you are hired for technician position.
      - If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
      - Cost of Living Allowance (COLA): Entitled to 3.74% COLA in addition to base salary, subject to change.
      - Direct Deposit Program: If selected for technician position with the Alaska National Guard, you will be required to participate in the Direct Deposit Program. (Salary will be automatically deposited to bank/credit union account).
      - Military Bonuses And Student Loan Repayment Program: If you are selected for this position, you should always check with your servicing incentive manager (AKARNG - J1 or AKANG - Retention Office) to verify how accepting this position will affect your entitlement prior to considering an offer of employment.

      If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

      How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.

      Once the application process is complete, a review of your application/resume will be made to determine your Area of Consideration (AOC) and to ensure you meet the basic eligibility and minimum job requirements. Your initial rating will be based on your responses to the questionnaire in this document. This process measures the degree to which your background matches the knowledge, skills and abilities required for this position. Your final rating will be based on our evaluation of your responses, as verified through a review of your resume and other supporting documents. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your eligibility and rating.

      Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

      Information Management, Planning and Evaluating, and Reasoning

      Background checks and security clearance Security clearance Secret

    • Required Documents Required Documents To apply for this position, you must submit a complete Application Package which includes:

      1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
      2. Questionnaire.
      3. Any additional documentation you wish to submit for consideration.

      Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process, fax, mail or by hand-deliver. Please be sure to include all of the following information in your resume:

      Job Information:
      - Vacancy Identification Number, title, grade and location for which you are applying.

      Personal Information:
      - Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).
      - Country of Citizenship.
      - If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.

      Education:
      - High School name, city, state and zip code, date of diploma or GED.
      - Colleges and/or Universities attended, city, state and zip code.
      - Major field(s) of study.
      - Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.

      Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):
      - Job title.
      - Duties and accomplishments.
      - Number of hours per week.
      - Employer's name and address.
      - Supervisor's name and phone number.
      - Indicate if your current supervisor may be contacted.
      - Starting and ending dates of employment (month and year).
      - Salary.

      Other Qualifications:
      - Job-related training courses (title and year).
      - Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
      - Job related certificates and licenses.
      - Job-related honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.)

      Do not send copies of documents unless specifically requested.

      If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

      Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

    • Benefits Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

      Review our benefits

      Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.