Receptionist / Administrative Assistant
BizAccountants, a leading provider of tax planning, tax preparation, accounting, bookkeeping, and incorporating services, is seeking a full-time Tax Preparer to join our professional team. We are dedicated to helping small businesses achieve their tax goals, and we need a reliable and positive team player to help us achieve this mission.
Job Summary: We are seeking a highly organized and detail-oriented Receptionist / Administrative Assistant to manage our front desk daily and to perform a variety of administrative and clerical tasks. As the first point of contact for our company, you will play a crucial role in setting a welcoming tone and providing outstanding customer service. Additionally, you will assist our tax preparers by collecting and organizing client documents and performing basic tasks in QuickBooks.
Key Responsibilities:
- Greet and welcome guests as soon as they arrive at the office, ensuring a positive customer service experience.
- Direct visitors to the appropriate person and office.
- Answer, screen, and forward incoming phone calls in a polite and professional manner.
- Manage daily office tasks, including scheduling appointments, maintaining records, and performing clerical duties.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system for important and confidential company documents.
- Handle sensitive information in a confidential manner.
- Assist tax preparers by collecting, organizing, and managing clients' documentation.
- Perform basic bookkeeping tasks in QuickBooks.
- Take on additional administrative tasks as required.
Requirements:
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite and experience with administrative and clerical procedures.
- Working knowledge of QuickBooks and office equipment (e.g., printers, fax machines).
- Excellent organizational skills with an ability to think proactively and prioritize work.
- Strong communication skills and a professional attitude.
- High school degree; additional certification in Office Management or Administration is a plus.
What We Offer:
- A competitive salary and comprehensive benefits package.
- Opportunities for professional development and career advancement.
- A supportive and dynamic work environment.
Work Schedule:
This is a full-time position. Working hours are from 9:00 AM to 5:00 PM, Monday through Friday.
Our Culture:
At BizAccountants, we foster a professional team atmosphere. We value reliability, positivity, and teamwork. We believe in supporting our employees' growth and development while working together to serve our clients and achieve our mission.
If you are a team player with a positive attitude and a passion for helping small businesses navigate the complexities of tax planning and preparation, we would love to hear from you.
Job Type: Full-time
Pay: From $18.00 per hour
Expected hours: 40 per week
Education:
- High school or equivalent (Required)
Work Location: In person
