Special Event Planner

Friends of the National Zoo - Washington, DC (30+ days ago)4.0

Friends of the National Zoo, a nonprofit member organization dedicated to supporting the education, research, animal care, visitor experience, and sustainability mission of the Smithsonian’s National Zoological Park is seeking a Special Event Planner to support the team in execution of all Special Events

Responsibilities include but are not limited to:
Event planning, design, and production while managing all project delivery elements within time limits
Liaise with clients to identify their needs and to ensure customer satisfaction
Conduct market research, gather information, and negotiate contracts prior to closing any deals
Provide feedback and periodic reports to stakeholders
Propose ideas to improve provided services and event quality
Organize facilities and manage all event details such as décor, catering, entertainment, transportation, equipment, etc.
Ensure compliance with insurance, legal, and Smithsonian guidelines
Specify staff requirements and coordinate their activities
Cooperate with marketing and PR to promote and publicize events
Proactively handle any arising issues and troubleshoot problems on the day of the event
Conduct pre- and post- event evaluations and report outcomes
Research market, identify event opportunities
Support department staff with a variety of administrative functions
Perform other duties as assigned

College experience or degree preferred
Must have a minimum of (2) years of experience with event planning and execution
Valid driver’s license with a clean motor vehicle record
Ability to interact with clients, staff, general public appropriately
Ability to generate potential corporate clients
Must be a creative problem solver
Must be able to work well independently as well as on a team
Must have excellent time management, communication, and organization skills
Must be able to manage multiple projects at once and independently
Must be computer proficient in MS Office, Adobe Photoshop and Acrobat

As an equal opportunity employer, FONZ values workplace diversity.