City Clerk

City of Greenacres - Greenacres, FL

Full-time
Thank you for your interest in employment with the City of Greenacres. At a minimum, you must be able to meet the following requirements:

Must be legally eligible to work in the United States.
Must have graduated from an accredited high school, or have obtained a State of Florida G.E.D. certificate or equivalent.
Must possess a valid State of Florida driver's license (if applicable).
Must be of good moral character.
Must submit to a post-offer physical examination with drug screen. The offer of employment will be conditioned on the results of testing and/or examinations.

Individuals with disabilities who will need reasonable accommodation in order to complete a test must inform the City of Greenacres a minimum of 48 hours prior to the administration of the test. Documentation supporting the need for accommodation must be submitted a minimum of 48 hours prior to the administration of the test. (29CFR1630.14(a)App.).

REQUIRED INFORMATION AND DOCUMENTS:
A minimum of three (3) professional references must be provided when completing the application within NEOGOV.
Please upload the following documents to the application. Applications received without required attachments will be considered incomplete.

H.S. Diploma/G.E.D. Certificate
College Diploma (if applicable)
Veteran's Preference documentation (if applicable)

Essential Duties & Responsibilities:
Provides a variety of routine and complex supervisory and administrative work to include the preparation and coordination of City Council agendas, ordinances, resolutions, proclamations, official minutes, and policies; oversees the City-wide Records Management Program and maintains all municipal official records; supervision and administration of all aspects of the City's Municipal Election process. Serves as Program Manager for City's Passport Acceptance Facility.

Manages the City's official records, including: ordinances, resolutions, bonds, deeds, contracts, agreements, and meeting minutes.
Coordinates, prepares, and distributes the City Council agenda, with website publication, and attends all City Council meetings.
Supervises, directs, and evaluates assigned staff including conducting performance evaluations and handling employee issues.
Develops and implements operating budget for the division; monitors expenditures to ensure compliance with approved budget.
Serves as the official custodian of the City Seal and all City records.
Oversees and coordinates the City-wide Records Management Program, serving as the City's Records Management Liaison Officer (RMLO) with the State.
Oversees the operations of the Passport Acceptance Facility for the Department of State as Program Manager.
Oversees the transcription and proofreads all official minutes for the City Council, Boards and Committees.
Coordinates the codification of ordinances for the City Code Book.
Prepares and coordinates all legal advertising for public notices required by City Code and Florida Statutes.
Responsible for securing and maintaining all City vehicle registrations and titles.
Plans, coordinates, and oversees various special projects and assignments such as special receptions, luncheons, etc., as directed by the City Manager.
Administers and supervises all aspects of the annual Municipal Election process including but not limited to; process applications of candidates, oversee precinct preparations, hiring of poll workers, secure polling locations, filing of legal election documents with federal and state agencies and monitoring elections compliance with election laws.
Oversees the memberships of various Boards and Committees and conducts individual orientations with all Board members.
Conducts oaths of office for all elected officials and appointed board members.
Coordinates and oversees State of Florida Reporting such as Financial Disclosure, Minority and Disability Reporting, Records Compliance Statements, and other state required reporting.
Oversees and coordinates responses for public records requests.
Oversee and coordinate compliance for Palm Beach County Code of Ethics for Elected Officials and Volunteer Board Members.
Provides information to the general public and other government agencies.
Provides Notary Public services.
Provides assistance to other employees or departments as needed.
Performs other duties as assigned.

Knowledge, Skills & Abilities:Knowledge of:
Policies and procedures of local government administration, as well as parliamentary procedures and Roberts Rules of Order for Council, Board, and Commission meetings.
Specific technologies and statutory requirements relative to maintenance of municipal records, as well as ability to interpret City ordinances and resolutions, laws and regulations.
Municipal election procedures, rules of conduct and local, federal and state laws, statutes and regulations.
State rules and regulations relating to the retention and dissemination of public records.
Organizational structures, functions, operations, objectives and goals of the City.
Principles and practices of modern office organization and management, budgeting and funds control, personnel management and public administration.

Ability to:
Interpret, apply and adhere to State and City regulations and policies.
Obtain and maintain the designation of Notary Public.
Plan, organize, and supervise the annual Municipal Election.
Work a flexible schedule.
Interact effectively with the media.
Interpret and apply complex rules and regulations and present findings and recommendations concisely and effectively.
Develop and implement policies and procedures.
Prepare annual budgets, reports, memoranda, letters, recommendations, and other documents.
Manage and supervise effectively and foster team building and trust.
Maintain confidential and sensitive information demonstrating a high degree of professional integrity.
Plan and organize work assignments and resources to provide timely, effective and efficient operations.
Identify issues, generate and evaluate alternate solutions and make sound recommendations.
Maintain professional and courteous demeanor.
Communicate clearly and concisely, both orally and in writing.
Make public presentations and deliver training.
Establish and maintain effective working relationships with co-workers, public agencies, vendors and the general public.
Maintain high standards for professional and ethical conduct.
Interpret, apply and adhere to State and City regulations and policies.
Maintain clear, concise, and accurate records.
Follow safety rules and regulations of the Department and the City.
Support the Department's and City's Mission, Values, and Goals.

Education & Experience:
Bachelor's Degree from an accredited college or university with major course work in Public or Business Administration, Communications or related field;
Six (6) years' administrative experience in local government, including three (3) of which must be in a supervisory role.
Must possess and maintain certification as a Municipal Clerk (CMC) in the State of Florida.
A comparable combination of education, training and experience which provides the requisite knowledge, skills and abilities for this position may be substituted for the minimum qualifications.
Must complete and maintain the U.S. Department of State Passport Services web-based Training Services certification to meet passport requirement within thirty (30) days of employment.
Possess and maintains a valid Florida Driver's license.