Office Support Assistant (OA)

US Department of Defense - Fort Belvoir, VA4.3

Full-time
Duties
Summary
About the Position: Incumbent performs a wide variety of specialized, administrative, clerical and assistance duties tosupport the missions of the department. Manage readiness, training data, records and other documents, maintain schedules and calendars. Reviews and interprets organization and department structure and applicable regulations, policies, and procedures; establishes administrative clerical policies. Employee ensures work conforms to organization and department requirements.

Responsibilities
Processes a variety of personnel and resource requests, maintains personnel and training records and department documents, compiles statistics, and develops a variety of written documents for supervisor review.
Applies knowledge and experience to unique and varying situations, identifies potential problems, and provides recommendations to supervisor for resolution.
Processes customer inquiries relative to a broad range of subjects.
Conducts spot-checks and ensures training records and files comply with organization policies and accreditation standards.
Receives, reviews and maintains all incoming mail.
Performs in and out-processing of newly assigned hospital staff members.
Prepares, processes, and monitors status of personnel actions such as performance appraisals, hiring actions, awards etc.
Utilizes knowledge of various software and systems including word processing, spreadsheet and database applications.
Prepares, processes, and tracks purchase orders for equipment, office supplies and materials.
Collects data from various sources, monitors and tracks obligations and expenditures of funds.
Performs fiscal analysis of department level funds, and reports the findings to supervisor for use in fiscal management.
Maintains directory of persons and offices frequently called or likely to be called, and places calls as requested.
Travel Required
Not required

Supervisory status
No

Promotion Potential
7

Job family (Series)
0303 Miscellaneous Clerk And Assistant

Similar jobs
Assistants, Office
Office Assistants
Requirements

Requirements
Conditions of Employment
This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Tier 3 security investigation or access for the duration of employment. A background investigation and credit check are required.
This position requires the incumbent to have tuberculosis testing.
Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
Qualifications
Who May Apply: US Citizens

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as: Processes a variety of personnel and resource requests, maintaining personnel and training records; Prepares and submits time, attendance, and payroll utilizing current forms and automated systems (ATAAPS); Performs fiscal analysis of department level funds, and reports the findings to supervisor for use in fiscal management; Procure office equipment, supplies, and materials. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone-no substitution of education for experience is permitted.

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

You will be evaluated on the basis of your level of competency in the following areas:
Information Assurance
Information Management
Organizational Awareness
Quality Assurance
Education
This job does not have an education qualification requirement.

Additional information
Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
Two year trial/probationary period may be required.
Direct Deposit of Pay is required
Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
You may claim military spouse preference.
Multiple positions may be filled from this announcement.
Salary includes applicable locality pay or Local Market Supplement.
Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority. To receive selection priority for this position, you must: (1) meet ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 90 or above; and, (3) submit the appropriate documentation to support your ICTAP eligibility. Additional information about the program is on OPM's Career Transition Resources website.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.

Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position.
Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position.
Qualified. Candidates in this category meet the minimum experience requirements for the announced position.

Background checks and security clearance
Security clearance
Not Applicable

Drug test required
No

Required Documents

Required Documents
The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist (External).

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Your resume:
Your resume may be submitted in any format and must support the specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.
For additional information see: What to include in your resume .

2. Other supporting documents:
Cover Letter, optional
Most recent Performance Appraisal, if applicable
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
Benefits

Benefits
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