Administrative Assistant/Receptionist (Entry Level)

ERM Group - Atlanta, GA3.3

30+ days agoFull-time
ERM is seeking an experienced, hands-on Administrative Assistant/Receptionist to provide high-quality administrative and project support in Atlanta, GA . We are seeking an organized administrative professional to apply self-initiative, positive team attitude, and technical quality and creativity, to support our Project Managers and Senior Consultants and contribute to the efficient operation of ERM's Atlanta 60 - person office. This is an excellent opportunity for an administrative professional looking to join a well-positioned global environmental leader in an exciting and growing industry.

RESPONSIBILITIES:
Manage all front desk responsibilities by promoting a professional and organized presence.
Maintain main office phone system, answer and direct all incoming phone calls;
Greet and direct all visitors;
Maintain Desk-booking reservation system for ERM employees and office visitors;
Collect incoming mail and packages and distribute to appropriate individuals.
Provide general administrative and project support to various office departments such as:
Update and maintain Office Outlook calendar;
Provide general office support with filing, projects, proposals, presentations, scanning, copying, and other tasks as required;
Compile reports pertaining to time and expense reports, timesheets, and other reports as needed on a weekly basis.
Plan and facilitate office events.
Coordinate all building/facilities maintenance requests.
Maintain the online Conference Room Reservations system and monitor activity ensuring conference room equipment is checked in/out appropriately and maintain a professional appearance;
Coordinate meetings, including sending meeting invites and relevant correspondence for events;
Assist in setting up videoconferences, WebEx’s and Teleconferences for office meetings;
Distribute and maintain records of all building/office equipment (i.e. keys, badges, security cards, projectors, etc.).
Maintain common areas of the office, including conference rooms, kitchen, and Production/ IT room.
Prepare and track invoices and office equipment records.
Order and track supplies for the office.
Arrange travel for incoming guests and candidates; including coordinating transportation to/from airport, hotel reservations, and airfare in accordance with company travel guidelines.
Assist with new hire induction including assigning phone extensions, ordering business cards, conducting phone/PC orientations, and related building/office equipment.

REQUIREMENTS:
High school diploma required; AA degree in business administration or related field desired.
3 years min of administrative experience in a fast-paced organization while adapting to challenging deadlines and priorities.
Detail oriented with a strong work ethic while maintaining a high level of professionalism and discretion at all times.
Ability to handle a multi phone line system/switchboard while maintaining a professional telephone presence.
Excellent communication skills (both verbal and written).
Strong computer skills including Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, and strong familiarity with the internet and web based tools.
Able to provide the highest level of customer service to both internal and external clients.
Highly motivated and flexible individual who can work independently as well as in a team.
Only local candidates will be considered.
Please submit your resume and brief cover letter. Qualified candidates will be contacted by email, and requested to complete a video questionnaire. Based on review of these responses, shortlisted candidates will be invited for interviews. Thank you for your interest in ERM!

ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.