Administrative Assistant

Jtec Healthcare Construction Management, Inc - Oakland, CA (27 days ago)

Full-time

Jtec Healthcare Construction Management is currently seeking a full-time Administrative/Office Assistant to support the Office Manager.

This would be a great semi-entry level job for the right candidate who has a variety of office skills, is able to work somewhat independently and is self-motivated to figure out what needs to be done and doing it! As this is a small office, you will wear many different hats and each day will be different than the previous day. The right candidate will have had previous experience working in an office setting and have excellent customer-service and phone skills. Candidate must be reliable, prompt, and eager to learn new things with a pleasant, can-do attitude.

Company headquarters is based near Jack London Square with garage parking nearby. The office is located on the second floor, however, in a building without an elevator. Candidate must be able to climb up and down a flight of stairs several times each day.

Previous experience with QuickBooks and/or a project management support background is a plus, but not required. Candidate must be proficient in Excel. Prefer that candidate has transportation available each day as s/he may be asked to handle various errands in and around the Oakland area. Working hours are Monday through Friday 8:00 am to 5:00 pm.

General duties of this position include:

  • Answering phones
  • Greeting visitors
  • Processing mail
  • Processing accounts payable/receivable
  • Maintaining files
  • Ordering office supplies
  • Assisting with proposal preparation
  • Assisting with travel arrangements
  • Running miscellaneous errands for the office

Must have own transportation available each day

Must be a good communicator with excellent verbal and written skills

Experience with Microsoft Office Suite, especially Excel, is required

Previous experience with QuickBooks a plus but not required

Experience in a project management role an added plus

Experience in a construction management role an added plus

Job Types: Full-time, Part-time

Salary: $18.00 to $25.00 /hour

Experience:

  • Data Entry: 1 year (Preferred)
  • customer service: 1 year (Preferred)
  • Administrative Assistant: 3 years (Preferred)

License:

  • Driver's License (Required)