Accounts Payable Specialist

Commonwealth of Massachusetts - Boston, MA3.9

Full-time
The Lemuel Shattuck Hospital (LSH) is seeking an experienced and committed Accountant II.

This position examine accounts payable, purchasing encumbrances data, prepares payment statements, major utilities and pharmaceutical reports, approves purchase order request; The intent of this function is to examine, analyze and interpret accounts payable and encumbrances records for the purpose of giving advice and preparing statements. Maintain accounts payable, purchasing records; and perform related work as required. In addition, person will be required to examine, analyze, and interpret accounting records for giving assistance or advice by preparing reports or statements.

Duties and Responsibilities (these duties are a general summary and not all inclusive):
In-charge of Department in the absence of Accounts Payable Manager.
Interpret state, hospital and federal laws, regulations, guidelines and accounting procedures for financial operations and accounting systems in order to ensure conformance with established reporting requirements.
Confer with Vendors and their employees to explain state/agency rules. Policies and accounting procedures governing payment and related financial transactions.
Compute amount of surplus funds to be increased and decreased for major utilities and pharmaceutical encumbrances.
Confer with Department Hospital staff and outside agencies by telephone, in writing or in person to resolve accounting discrepancies and or obtain statistical data and documentation for accounts payable projects.
Prepares financial statements and major utilities, pharmaceutical reports and maintains payable accounts and records such as Accounting sheets tracking and monitoring as well as maintaining expenditures by Department for the accounts managed.
Reconciles Accounts Payable documents, invoices, service contracts, records, transactions, and statements to ensure conformance with established standards.
Reviews general and accounting sheets to ensure budgetary controls to inform management of any potential shortfalls which results in accounts needing adjustments to cover unanticipated expenditures.
Provides technical assistance to employees, Vendors, Department Heads to ensure compliance with agency laws, rules, and regulations.
Performs related duties such as maintaining accounts payable records; contracts, cost-reimbursements, Price Agreements, etc; attends staff meetings and training sessions; responds to inquiries regarding assigned agency functions; reviews and/or approves invoices for payment; and confers with others concerning accounting –related matters.
Monitor verification and accuracy of invoices and credits from vendors to discern net amount payable for Hospital purchases from all appropriations.
Prepare for payment for goods and services in accordance with State Rules and Regulations.
Enters and/or schedules all payments and purchase order request encumbrances.
Troubleshoots various problems (i.e. pricing, receiving) by direct contact with vendors.
Acts as the secondary coverage for mail processing and receiving.
Maintain and periodically check department ‘s storage room area to research the archives.
Performs other work-related duties as assigned by supervisor.
Shift Hours: 9:00 a.m. to 5:00 p.m.
Days Off: Saturday and Sunday

LSH takes pride in helping people recover from illnesses and conditions that are often underserved or difficult to manage in other health care settings. The Hospital serves populations that are mostly indigent, often in the care and custody of state agencies, and present with clinical issues that arise from mental illness, homelessness, and substance abuse. LSH provides 260 inpatient beds and 25 specialty medical clinics, including surgical services, to patients and clients referred by private sector providers and state agencies (including the Department of Public Health (DPH), the Department of Mental Health (DMH), the Department of Developmental Disabilities (DDS), and the Department of Corrections (DOC). We strive continuously to improve the quality of life for our patients through the delivery of collaborative treatment and a patient-focused continuum of care. Teaching professionals from various health disciplines always have been a part of the hospital’s charge as well.

Pre-Offer Process:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori
Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines

Education and license/certification information provided by the selected candidate is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

For questions, please contact Health Human Resources at 617-971-3087.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have (A) two years of full-time or equivalent part-time, general accounting or budgeting experience, or (B) any equivalent combination of the required experience and the substitutions below.

Incumbents may be required to have a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment.

Substitutions:
I. An Associate's degree with a major in accounting, finance or business may be substituted for one year of the the required experience.

II. A Bachelor's degree with a major in accounting, finance or business may be substituted for the required experience.