- Microsoft Word
- Adobe Acrobat
- Microsoft Office
- Computer Forensics
- Legal Research
About Ropes & Gray
Ropes & Gray LLP is a preeminent global law firm focused on providing the highest-quality advice on our clients’ critical legal and business issues. Our global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network that includes offices in Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo and Washington, D.C.
We are a contemporary firm that can bring more than 150 years of legal and institutional history to bear on the challenges clients face in today’s global, 24/7 business environment. Our collaborative approach gives our clients—which include many of the world’s most respected companies and institutions—ready access to leading corporate, litigation, transactional and regulatory lawyers whose knowledge and experience span industries and geographies.
With an international presence, we focus primarily on the asset management, technology, life sciences, health care and real estate industries. Our clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and health care organizations, educational institutions and individuals.
We have consistently been recognized for our leading practices in many areas, including private equity, M&A, life sciences, health care, finance, investment management, hedge funds, tax, real estate, intellectual property, commercial and securities litigation, government enforcement, antitrust, and privacy and data security.
Ropes & Gray is an equal opportunity employer.
This job posting uniquely represents both the Program Paralegals in our litigation and corporate departments. While many of the essential capabilities and responsibilities are the same, the essential functions differ and should be reviewed carefully. Upon formally applying you will be asked to indicate if you are interested in a litigation or corporate position, or if you are open to either practice area. If you indicate you are open to either practice area you will be matched based on hiring needs.
Please note the expected start date for this role is June/July 2019.
Able to maintain strict confidentiality of the firm's internal and personnel affairs and client information.Understands ethics of position including ethical rules in regards to confidentiality, billing, and client representation and advocacy.
Able to interact effectively and professionally with clients and all levels of personnel, including attorneys, co-workers, management and support staff.
Able to be a proactive, self-starter who understands the details within a much larger context.
Able to own professional development by seeking out feedback and learning new skills.
Ability to embrace new processes and incorporate new technology to meet client demands as they evolve.
Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle multiple, detailed tasks.
Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties.
Able to plan, organize and complete multiple related activities.
Ability to influence at all levels of the organization.
Able to problem solve and work with minimal supervision.
Able to anticipate problems and issues and exercise independent judgment for resolution.
Must deliver high quality work product and display ownership, having the ability to follow up and follow through.
Must possess the ability to work independently, as well as on teams, in a fast-paced environment.
Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
Some lifting of boxes up to 20 pounds.
Flexibility to travel on short notice and work overtime as needed.
E SSENTIAL FUNCTIONS:
Track and maintain client files, including corporate minute books, board books and stock records. Calendar and maintain deadline-driven documents and filings.
Prepare and file various forms with the IRS and other state taxing authorities.
Draft and process legal response letters in connection with audit requests in compliance with established firm policy and procedure.
Assist in the preparation and drafting of corporate documents, including but not limited to stock certificates, option agreements, and financing statements as needed.
Assist with due diligence review of materials and retrieval of publicly available documents from state officials for corporate transactions or when requested.
Perform public searches, including federal and state lien searches, financing statement, and secretary of state records and prepare charts or summaries to illustrate results.
Assist with filings to and searches of Federal and state Agencies, including U.S. Securities and Exchange Commission; Secretary of States sites, and others.
Coordinate and participate in the review of printer proofs (proofreading).
Assist with the organization and maintenance of corporate closing and data rooms, whether physical or electronic.
Assist in post closing activities and deliveries, including closing binder preparation and distribution, and with other corporate document distributions.
Tracks, maintains and helps to coordinate paper and electronic document collections, reviews and productions.
Understands and utilizes rudimentary e-discovery and computer forensic concepts, such as, preservation of data and chain of custody.
Implements and maintains organizational systems for discovery phase of litigation, including, but not limited to, document collection review and production tracking logs, privilege logs, deposition material, and exhibit logs.
Assembles and provides quality check on exhibits and appendices for court filings and/or hearings, depositions and trials. Utilizes Adobe to assist and prepare e-binders and hard copy binders for case team.
Creates, implements and maintains case file and workroom organizational systems.
Prepares for and attends depositions, hearings, trials and arbitrations.
Understands database concepts and terminology. Assists with and helps to coordinate litigation support projects through utilization of document databases such as Relativity (web repository or in-house) and Case Notebook.
Analyzes and reviews various documents as required by lawyers. Prepares documents, such as statistical charts and graphs.
Performs litigation due diligence searches, obtains docket sheets and other court papers utilizing electronic tools such as Courtlink and PACER. Utilizes legal research software such as Westlaw and Lexis/Nexis for case retrieval and citation reference.
Performs other work-related duties as assigned by the Paralegal Managers, Paralegal Supervisors and Paralegal Coordinators.
Complies with department and firm administrative procedures, policies and best practices.
General working knowledge of Microsoft office programs including MS Word and Excel needed.Prior experience utilizing Adobe Acrobat a plus.
Responsible for billing a minimum of 1600 hours of client-related projects and other credited work.
Communicates, corresponds and interacts with clients and outside entities, such as government agencies, expert witnesses, corporations and other law firms to gather information or data.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
The successful candidate will have a bachelor’s degree from a top-ranked institution. The position will involve significant contact with lawyers and paralegals at the Firm and requires strong interpersonal and communication skills. The candidate must be a demonstrated self-starter who is both highly organized and a team player.
Normal office environment. Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of all essential functions, responsibilities or requirements.
Cover letter required.