Events Coordinator

nThrive, Inc. - Alpharetta, GA3.0

30+ days agoFull-time
Overview
The events coordinator provides support to the events team on the planning, organization and implementation of events and tradeshows, as assigned. Provide support for the planning and logistics of company-sponsored events and tradeshows.

Responsibilities
Assist event planners with various tasks contributing to the overall organization of events and tradeshows
Planning, organizing and implementing company-sponsored events and tradeshows including registration, communications, custom reports, signage, etc.
Conduct research and develop site selection analysis to help event stakeholders make decisions about event locations
Manage hotel room blocks including: sourcing, contracting, submitting rooming lists and communicating reservation changes and confirmations
Work onsite at assigned events as needed to register attendees; serve as an information source for attendees.
Prepare and ship all materials for tradeshows
Manage inventory (giveaways/collateral/booth properties) in the marketing closet
Assist Events Team with any Cvent Event Management System
Prepare & deliver reports regarding communication of invitations/notices to invitees, attendees, and/or companies in multiple formats (Excel, MS Word, PPT, etc.); generate ad hoc requests as needed
Prepare various survey evaluations for events and meetings
Provide onsite event and tradeshow support as needed
Coordinate packing, shipping and tracking of event and tradeshow materials
Maintain event updates on website and event calendar
Process event and tradeshow invoices and check requests
Support Internal Communications Team with Compass Newsletters, and intranet
build newsletter and distribute Compass newsletter using Pardot tool
Post and publish articles and documents on Compass site and make ongoing updates
Provide editing and proofreading support for internal team
Provide support for internal events, such as all colleague town halls and road shows
Send ‘save the date’ and other notification emails
Work with IT on logistics, including setting up remote colleague Zoom meeting details and communicating details
Participate in dry runs
Supports nThrive’s Compliance Program by adhering to policies and procedures pertaining to HIPAA, FDCPA, FCRA, and other laws applicable to nThrive’s business practices. This includes: becoming familiar with nThrive’s Code of Ethics, attending training as required, notifying management or nThrive’s Helpline when there is a compliance concern or incident, HIPAA-compliant handling of patient information, and demonstrable awareness of confidentiality obligations.
Qualifications
Bachelor’s degree
2+ years of corporate event and/or tradeshow experience
Experience with online event management tools
Proficient with Microsoft Office to include: Excel, Word, PowerPoint, Outlook
Must be willing and able to travel up to 10% and work weekends/evenings as necessary
Experience in website development and/or maintenance
Flexibility and ability to multi-task
Preferred Skills
Cvent knowledge is strongly desired.
About nThrive
Be Inspired. Ignite Change. Transform Health Care.

From Patient-to-PaymentSM, nThrive provides all the technology, advisory expertise, services, analytics and education programs health care organizations need to thrive in the communities they serve. Our colleagues share a united passion to help health care organizations strengthen their financial position, which translates to accessible, quality care for all. This passion fuels our drive to innovate and participate in community outreach through the nThrive CARES program. Our colleagues are encouraged to think differently and empowered to make a lasting impact that ensures our health care providers, and our world, are healthy and productive.