Office Assistant

Aquafix Inc. - Madison, WI4.8


If you’re looking for a fortune 500 company, we’re not it. But if you’d like to work for a growing science-based company, where your talents can be used and where your accomplishments are recognized, you will love this opportunity! Aquafix, Inc. is a small, biological company based in Madison, Wisconsin that strives to clean up waterways by developing natural and sustainable biotechnologies.

We are looking for an Office Assistant to administer, organize, and coordinate a variety of administrative duties and office procedures. A successful Office Assistant should have an upbeat personality, basic accounting skills, experience with and administering a variety of software programs (QuickBooks Desktop, Outlook 365, Excel, and CRMs, VOIP Software), and be able to accurately handle a variety of administrative duties. The ideal person for this job will be able to effectively communicate with a diverse group of individuals.

Office Administrator Functions:

  • Process daily invoices
  • Answer phones
  • Take customer orders and prepare orders for production
  • Process customer credit applications
  • Review and approve weekly company credit card expenses
  • Monitor Accounts Receivable
  • Assist with Inventory Reporting
  • Filing
  • Assist with data entry as needed
  • Act as a back up to the Office Manager and Financial Specialist as needed
  • Complete tradeshow paperwork and coordinate shipping
  • Prepare catalogs and miscellaneous items for mailing as requested from customers
  • All other duties as assigned


  • Associate degree in Business Administration, Accounting, or Human Resources is a plus
  • Experience with QuickBooks Enterprise, Microsoft Office, and Outlook 365 is a plus
  • Strong verbal and written communication skills along with outstanding interpersonal skills
  • Self-motivated with strengths in time management, organization and attention to detail
  • Ability to handle conflict and perform comfortably in a changing, fast paced environment
  • Must be a team player: We value teamwork, a positive attitude and the willingness to do what is needed for our customers and our business


  • Comprehensive health & dental insurance
  • Paid vacation and discretionary days
  • Health club membership and wellness class reimbursement
  • Quarterly Profit Sharing
  • Retirement Plan
  • Continuing Education at UW-Madison

Learn more about Aquafix, Inc.: and

Job Type: Full-time

Benefits offered:

  • Paid time off
  • Health insurance
  • Dental insurance
  • Retirement benefits or accounts