Executive Assistant (County Commissioners' Office)

Pasco County, FL - New Port Richey, FL (30+ days ago)3.5

Salary Disclosure:
Starting Salary: $17.96 per hour
Pay Grade: N32

Current Pasco Employees: Please refer to the Career Service Manual for starting salary information.

Department: County Commissioners' Office

Location: New Port Richey

General Description: Highly responsible and advanced clerical/administrative duties to include administrative responsibility and support as executive assistant to a member of the Board of County Commissioners.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an Emergency. During an Emergency employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
Essential Job Functions: Acts as personal executive assistant and administrative aide to the County Commission. Performs duties of an administrative/aide nature for the Commission (generally assigned to one commissioner). Participates in interviewing office visitors, securing details of information from the visitor, and issuing information regarding the services and operation of the County.

Relieves the County Commissioners of routine matters and ensures that a high level of operation is maintained in the BCC office.

Prepares forms and letters for signature. Works independently and also performs basic functions such as composing correspondence, setting up/maintaining files, scheduling appointments and meetings, participating in such meetings when necessary or requested by the Commissioner and taking minutes or notes if requested. Also oversees the Commissioner's calendar.

Coordinates building maintenance and repairs with the Facilities Management Department. Performs all other related work as required or requested by a Board member.
Knowledge, Skills and Abilities: Knowledge of business English, spelling, and punctuation. Knowledge of Commissioners' Office practices and procedures. Ability to prepare documents and compose letters and memoranda. Ability to establish and maintain effective working relationships with employees, the public, and elected officials. Ability to relieve the schedule of the Commissioners. Knowledge of the overall functions and operations of the County departments. Knowledge of the history and growth of Pasco County. Ability to participate in active office management including pro-active responses to voice, written and electronic communication. Ability to operate a personal computer and utilize the related software programs, Ability to work independently, utilize flexibility and, when necessary, perform on the level of an administrative aide to the Commissioners. Ability to organize and assist with coordinating special events. Performs effective and positive public relations work with customers and outside organizations and institutions.
Minimum Requirements: PHYSICAL SKILLS: Ability to communicate effectively using speaking, hearing, writing and vision skills.

EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate's degree or higher and four years of experience as an administrative assistant is required -OR- Graduation from high school or possession of an acceptable equivalency diploma with at least six years of administrative assistant duties may be substituted for the degree requirement.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid driver's license. Must be a State of Florida Notary Public.

NOTE: The Board of County Commissioners Executive Assistants are exempt positions under the Career Service Manual as provided in Section A1.03(A)(3) of the Career Service Manual.

ADA STATEMENT: A qualified employer or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the American with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.