Human Resources Specialist

US Judicial Branch - Washington, DC

Full-time
Duties
Summary
The incumbent assists the Human Resources Manager in performing the day-to-day responsibilities associated with human resources operations.

Responsibilities

Duties of this position include, but are not limited to:
Participating in all aspects of the recruitment process from beginning to end, using the USA Staffing Recruitment System;
Administering the background check process and systems for employment suitability determinations;
Assisting staff with benefits administration, compensation, agency policies, and human resources procedures;
Responding to requests from senior managers, staff, the public, and other individuals outside of the Commission in the areas of staffing, benefits, payroll, verification of employment, and recruitment inquiries;
Conducting research, drafting memoranda and policies on various human resources topics, and formulating human resources policies and procedures;
Classifying positions, conducting desk audits, and drafting position descriptions and performance evaluation tools;
Processing personnel and payroll actions, and administering leave tracking and performance management in the Human Resources Management Information System (HRMIS);
Maintaining human resources documentation and tracking various programs, such as employee recognition, training, and benefits programs;
Conducting new employee orientations and exit interviews, providing a thorough briefing, and assisting with the on-boarding and separation processes, including providing an overview of the federal benefits package, agency policies, and procedures;
Maintaining electronic official personnel folders (eOPF), local personnel folders, and human resources files in the eCommission records management system;
Planning and coordinating annual office functions, such as the Commission's Federal Service Ceremony, Benefits Open House, and various staff briefing sessions;
Assisting in addressing employee relations cases; and,
Other duties as assigned.
Travel Required
Not required

Supervisory status
No

Promotion Potential
13

Job family (Series)
0201 Human Resources Management

Requirements

Requirements
Conditions of Employment
To be considered for this position, applicants must submit a resume and cover letter or separate narrative statement that addresses each KSA factor listed below. Each factor should be addressed separately and include a description of the demonstrated experience that is directly related to the duties, responsibilities, and KSA factors for this position.
Broad knowledge of the full range of human resources concepts, principles, legislation, policies, and procedures.
Skill in planning, organizing, setting priorities, tracking, and completing multiple tasks of varying complexity, often under tight deadlines. Ability to define and communicate goals and objectives, take initiative, achieve results, and foster a collaborative work environment. Willingness to share information, accept constructive feedback, learn new areas of human resources, and assist in accomplishing the various work of the human resources office.
Effective oral and written communication skills. Excellent interpersonal and customer service skills. Ability to interact successfully with staff and others at all levels. Ability to work well with others and maintain effective working relationships with staff at all levels, as well as with individuals at other organizations.
Qualifications
MANDATORY QUALIFICATION REQUIREMENTS
Applicants must have a minimum of three (3) years of progressively responsible human resources experience in at least one but preferably two or more functional areas of human resources management and administration ( e.g. , recruitment, benefits administration, personnel and/or payroll processing, staffing and classification, training, employee relations) that provided knowledge of the laws, regulations, procedures, and terminology of human resources administration. One year of the experience must have been at, or equivalent to, the next lower grade from the grade being considered. For example, to qualify for the GS-13, one year of specialized experience must have been gained at, or equivalent to, the GS-12.

Applicants must be technically proficient and have advanced experience working with MS Excel spreadsheets and good word processing skills using MS Word. Applicants must have the ability to conduct independent, thorough, research; analyze findings; identify and correct problems; interpret policies, rules, and regulations; and summarize information so that it may be conveyed verbally and in writing to a variety of audiences. The successful candidate must have excellent communication and organizational skills. The position requires a detail-orientated self-starter who can maintain strict confidentiality, work well with staff members at all levels, and complete multiple assignments accurately and timely.

PREFERRED QUALIFICATIONS
Preference will be given to applicants who have one or more of the following qualifications:
Federal human resources experience.
Experience working with the USA Staffing recruitment system.
Experience working with the E-QIP and PIPS background investigation systems.
Education
This job does not have an education qualification requirement.

Additional information
  • This position is in the excepted service and does not carry the tenure rights of positions in the competitive Civil Service.
  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration for Federal Employment during the pre-employment process and proof of U.S. citizenship or, for noncitizens, proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at: https://help.usajobs.gov/index.php/Employment_of_Non-citizens. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to http://www.uscis.gov/files/form/i-9.pdf .
  • A background security investigation is required for all selectees. Appointment will be subject to a selectee's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. A background security reinvestigation or supplemental investigation may be required at a later time.
  • All new Commission employees must identify a financial institution for direct deposit of pay before appointment, mandated by the Federal Compensation Act.
  • All new Commission employees, those converted from a temporary appointment to a permanent appointment, and all rehired former Commission employees are required to serve a one year probationary period. The probationary period begins on the effective date of the employee's appointment, conversion, or rehire.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

The Commission evaluates applicants through a structured interview. Applicants may also be screened for some jobs through a narrative/application review, and/or a preliminary telephone interview. Applicants may be required to take a skills assessment test. Applicants who do not address the qualification requirements (mandatory and preferred) in his or her application materials as stated in the vacancy announcement are automatically disqualified from consideration and must re-apply before the closing date to be considered for employment. The Office of Human Resources:

Reviews the applicant's application to ensure the proper materials are submitted.
Ensures that the application addresses all of the qualification requirements (mandatory and preferred) as stated in the vacancy announcement.
Determines whether the applicant meets the qualification requirements for the particular position and notifies the applicant about the status of his or her application.

Background checks and security clearance
Security clearance
Other

Drug test required
No

Required Documents

Required Documents

To be considered for this position, applicants must submit:
Resume
Cover letter
Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.