Acceleration Academies focuses on providing research-backed strategies for re-engaging and educating community students who have abandoned education before high school graduation. Acceleration Academies begins with assessment of specific academic needs of each individual, and ultimate development of research-backed strategies for meeting those academic needs—through personalized, face-to-face, blended learning and group instruction, delivered over flexible hours. Each student who attains content mastery earns a high school diploma from his or her original school district tuition-free and in accordance with all State and District requirements.
Position Title: Registrar
FTE: Part-time
Reports to: District Director
Location: Carolina Shores Acceleration Academy (Coming soon in August 2023)
Role Requirements
Education: Associate degree or higher (Bachelor’s preferred)
Years of Experience: 3+ years of administrative experience in an educational setting
Background Check: Demonstration of a clear state and federal criminal history
Role Expectation
The Registrar performs a variety of complex clerical and statistical record keeping duties related to the enrollment, graduation, or withdrawal of Graduation Candidates (GC). The Registrar is responsible for tracking attendance of GCs for the organization and partnering district. Additionally, the Registrar collects and enters data into the organization’s student information management system (IMS) with class credits and grades, evaluates transcripts for compliance with graduation along with, maintains and archives academic records.
Role Responsibilities
Enrollment
- Enrolls new GCs
- Facilitate orientation to the Academy that includes but not limited to site policies and procedures
- Requests transcript of grades and cumulative files from other schools for new GCs transferring into the Academy and evaluates transcripts with the Director
Retention/Attendance
- Perform attendance compilations consistent with the needs of the Academy and partnering district
- Maintains and updates master course lists along with, preparing the master course schedules
- Prepares and maintains Graduation Candidates permanent records including immunization history, updating GC information, communicating updates to staff when appropriate
Recruitment
- Assist with canvassing and recruitment of new GCs
Academics
- Converts grades and credits to corresponding units used within the District and creates grade sheet files each term
- Maintains GC records on state-mandated tests and reviews records with staff to assure GCs’ compliance with advancement and graduation requirements
- Conducts audits for missing or incomplete grade reporting in collaboration with AA staff
- Assists GCs with aspects of the college application process by distributing required transcripts and forms in a timely manner
Operations
- Provide day-to-day operations support of the academy (i.e. answering telephones, maintaining GC records, etc.)
- Compiles accurate graduation lists and communicates with the district point of contact regarding GC diplomas
- Participate in academy meetings and other school/ community events
Performs other duties as assigned
Preferred Qualifications
- Bilingual (Spanish preferred)
- Experience in a non-traditional school setting or education-related field
- Demonstrates a commitment and passion for supporting GCs, who have disengaged from a traditional school setting, by creating opportunities for academic and personal breakthroughs
- Strong understanding of and comfort with the use of technology in an educational setting
- Experience with any of the following: project-based learning, portfolio assessment, competency-based education, cooperative learning, integration of technology and cross-disciplinary learning, alternative assessments and integrating school to career experiences into the curriculum
Knowledge, Skills, and Abilities
- Thorough knowledge of the following:
- Google Workspace
- Microsoft Office
- Mobile technologies (i.e. smartphones, tablets, etc. )
- Learning Management Systems (LMS)
- PowerSchool
- Excellent listening, observation, reading, verbal, nonverbal, and writing skills
- Ability to communicate and build relationships with internal and external constituencies
- Superior time-management, organizational skills, and accurate record keeping
- Upholds Acceleration Academies’ policies and follows guidelines and procedures
- Accepts personal responsibility for decisions and conduct
- Wears appropriate work attire and maintains a professional demeanor
- Develops positive rapport with staff, GCs, and the Acceleration Academy community
- Respects personal privacy and maintains the confidentiality of privileged information
- Displays ability to diplomatically diffuse tension and deal with intense situations
- Demonstrates the ability to work well independently and as part of a team
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to touch, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision.
Work Environment and Work Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee may occasionally be exposed to outside weather conditions. The noise level in the work environment is consistent with that of a collaborative school environment.
Acceleration Academies is an Equal Opportunity Employer
The above statements are intended to describe the general nature and level of work to be performed and are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All duties listed are essential functions for the position. It is understood that other related duties may be assigned. To perform this job successfully, an individual must be able to perform all aspects of the position, described below satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required and characteristics of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
