Overview
We are pioneers in the world of Virtual Advertising and Virtual Product Placement, serving some of the biggest television broadcasters and Fortune 500 brands around the world every day.
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator role will be a 9am-5pm, in-person job at our offices in Midtown Manhattan.
The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing the physical space and assisting with digital organization. This position requires a proactive individual who can handle multiple responsibilities while maintaining a positive and professional demeanor.
You will be responsible for assisting with the day-to-day in-office operations for our New York hub. This includes but is not limited to:
Maintaining the company office space
- General organizational tasks such as labeling, cleaning, and storing of equipment.
- Ordering office supplies
- Upkeep of key systems (printer, kitchen appliances, doors/locks)
Coordinating shipments and inventory needs with vendors and operators
- Create and print FedEx shipping labels.
- Document the contents of outgoing and incoming packages
- Ensure FedEx shipments go out before Priority Overnight cutoff times
- Track delivery for packages sent via FedEx and SOS
Record Keeping
- Updating entries in tracking sheets
- E-Filing paperwork
- Sending documents to coworkers and clients
- Itemization of physical assets
- Testing gear
- Infrastructure assistance (Internet, AC, Power).
Requirements
- Proven experience in an office administration or clerical role is preferred.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills to interact professionally with team members and clients.
- Familiarity with event planning processes and human resources functions is a plus.
- Ability to work collaboratively within a team environment while also being self-motivated.
- Proficiency in office software applications (e.g., Microsoft Office Suite) is essential.
- Prior experience in film/television, or professional sports organizations is a plus
If you are passionate about contributing to a dynamic office environment and possess the necessary skills to excel as an Office Administrator, we encourage you to apply for this exciting opportunity!
Job Type: Contract
Pay: $25.00 - $27.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- New York, NY 10001: Relocate before starting work (Required)
Work Location: In person
