Office Assistant / Personal Assistant to the CEO

TerraCycle - Trenton, NJ4.0

Full-timeEstimated: $38,000 - $52,000 a year
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About the Company:
TerraCycles goal is to eliminate the idea of waste. The award-winning company has pioneered this effort by becoming the world leader in collecting and recycling waste that is traditionally considered non-recyclable. In partnership with manufacturers, retailers, and municipalities, TerraCycle solves for every waste stream, from snack wrappers to beach plastic to cigarette butts, which would otherwise end up in landfills, the ocean, or incinerators through its various programs. Headquartered in Trenton, NJ and operating in 21 countries across the Americas, Europe and Asia, TerraCycle is a global innovator in green business.

About the Opportunity:
TerraCycle was founded in 2001 by Tom Szaky, then a 20-year-old Princeton University freshman, since Tom’s vision has become one of the fastest-growing green companies in the world. TerraCycle employs 150 people in the Trenton Headquarters (only US office) and another 125 people across its international offices. We're now looking for an organized and savvy team member to take on helping around the office and Tom's personal errands.

Responsibilities:
General admin (shipping packages, overnighting documentation, scanning, filing..)
Manage office initiatives (lunch program, verdant plant life..)
Manage office snack and supplies inventory
Book company travel
Work with other executive assistants to ensure smooth scheduling, travel, and task admin
Prepare CEOs multi-currency expense reports
Improve office systems (conference room management, lunch program, supplies management..)
Shuttle staff and guests to and from the train station
Manage vendors related to the office and the CEO
Coordinate and prepare for company guests and events
Run business errands (apostille runs, party prep..) and personal errands on behalf of the CEO (taking his car to the dealership, bringing in the mail to his house nearby the office)
Import business cards into CEOs contacts
Ad hoc responsibilities as they arise

Qualifications:
4-year college degree strongly preferred
Professional admin and operations experience
Positive and warm demeanor
Good research, organization, and negotiation skills
Ability to multitask and stay organized even among interruptions
Ability to see two-steps ahead
Valid drivers license (MVR required), experience driving a trailer preferred
Flexibility outside of regular business hours for when cancellations come up

Qualifications

Compensation:
Salary commensurate with experience
Health, dental and vision plans (with partial employer subsidy)
Generous paid time off