The Department of Safety and Security is responsible for providing leadership, operational support and oversight of the security management system to enable the safest and most efficient conduct of the security programmes and activities of the United Nations System. The Programme Management Officer reports to Under- Secretary-General (USG) and leads the implementation, monitoring and evaluation of DSS operations, providing strategic advice and support to the USG.
Under the direct supervision of the USG and within delegated authority, the Programme Management Officer will be responsible for the following duties:
- Provides oral and written advice to the USG regarding operational activities and policy, undertakes a preliminary review of policy and operational documents, before submitting them to the USG, researches, analyses and formulates solutions to existing and emerging policy and operational issues.
- Manages the day-to-day operations of the office, serving as point of referral on problems which require the USG’s attention; keeps abreast of all related issues, monitors and analyses project development and implementation.
- Organizes and prepares written outputs, e.g. draft background papers, responses, analysis, input into oral briefings, reports and publications, written statements and talking points, and provides editorial and substantive guidance on correspondence emanating from the department, in order to ensure style as well as substance are in line with organizational policies and direction; drafts correspondence as requested by the USG, including confidential correspondence, and receives and reviews communications on behalf of the USG and replies as appropriate.
- Analyzes, reviews and comments on relevant documents, reports and communications addressed to the USG; identifies problems and issues to be addressed and proposes possible corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
- Manages the research, planning, delivery and coordination of projects, as directed by the USG.
- Advises the USG in negotiations with Member States on security-related issues.
- Establishes and maintains effective high-level liaison with both internal and external stakeholders and with partners.
- Develops and maintains close working relationships with Departments, Field Missions, Agencies, Funds and Programmes and broader UN family/UN Country Teams.
- Prepares or approves drafts of statements and speeches for the USG on security-related matters.
- Leads and/or participates in large, complex USG field missions, to attend meetings or conferences, as required.
- Coordinates activities related to human resources for the Office of the USG, budget submissions and programme reporting related to the OUSG.
- Performs other duties as required.
Knowledge and understanding of the United Nations and its internal procedures. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to complete in-depth studies and reach conclusions on possible causes and solutions to security related political problems in specific areas and/or countries. Ability to relate to various issues and perspectives to political, social, economic and humanitarian programmes in affected countries and areas. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personnel concerns, shows persistence when faced with difficult problems or challenges; remains calm in stressful situations
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in business administration, public administration, management, international relations, security, political science, law or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible experience in project or programme management, administration, international relations, security, political affairs, law, political sciences or related area is required.
Of these, a minimum of three (3) years of experience at the international level is required.
A minimum of one-year experience in the field is required.
Experience in policy analysis and development is desirable.
A minimum of two years of experience working in a front office environment providing substantive and administrative support to senior level UN officials, or equivalent in the government sector, is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (oral and written) is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply. The United Nations Department of Safety and Security (UNDSS) is taking efforts to improve gender parity, including full implementation of the UN-wide, and Departmental Gender Strategies. We are committed to providing an inclusive culture and exciting opportunities for women in the security and operations field.
This position is funded through General Temporary Assistance (GTA) funding and subject to funds availability. Extension of the appointment is subject to extension of mandate and funding availability.
Applying to this job opening carries an expectation to accept the offer, if selected. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
An impeccable record for integrity and professional ethical standards is essential.
The selection process for this job opening will be conducted pursuant to ST/AI/2010/3 on the "Staff Selection System" and include the compliance review process by a review body described in staff rule 4.15.
The Staff Regulations, Staff Rules and administrative issuance governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.