Sales Administrative Assistant

Hilton Philadelphia at Penn's Landing - Philadelphia, PA (30+ days ago)


Performing support duties to the Director of Sales and Marketing as well as the Sales team in managing accounts to achieve guest satisfaction and to solicit past and new business to ensure all revenue goals are (i.e., room nights, ADR, REVPAR, room rental, etc.) achieved or exceeded. Assist in the development and solicitation of business from all markets to ensure the necessary advance bookings needed for a successful and profitable operation for the hotel.

The individual must possess professional and positive communication to both guests and fellow associates. As well as possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Essential Functions include:
Administrative tasks: Maintains all sales account files, correspondence, typing, filing, answering phones, taking messages.
Performs special requests of the Sales Manager such as travel arrangements (flight and room), researches special interest, etc.
Assist Sales Manager in all phases of the development and solicitation of business
Organize and/or attend scheduled Sales Department and related meetings. Coordinates meeting set-ups and performs minute taking, transcribing and distribution to corporate and in-house of the following
Handle all “In House Meetings” Responsible for booking, detailing and communicating to all departments regarding the meeting.

Skills and Specifications

Excellent organizational skills, polite and persuasive communication skills, customer services experience.
Passionate, hard worker and well organized professional with power to prioritize and multitask.
Should exert sound judgment, discretion and preserve confidentiality.
Pays attention to detail and strong ability to meet deadlines.
Good liaison with all other department members.
Able to work in team and willing to put up to team.
Able to work alone.

Education and Qualifications

Computer skills including MS Word, MS Excel, MS PowerPoint, MS Outlook.
Knowledge and/or experience in Delphi
High School diploma or equivalent; Bachelor’s degree in Sales or Marketing.
Hotel sale experience is preferred, but not required.

Other: Note: The hotel functions seven (7) days a week and twenty-four (24) hours per day. All employees, both management and hourly, must realize this fact and be aware that at times it may be necessary to move employees from their accustomed shift as business demands.

We offer competitive wages, bonuses and outstanding benefits after your ninety first (91st) day of employment inclusive of paid time off, medical/dental/vision, short term disability, life, accidental, and critical illness insurance coverages as well as a 401(K) retirement plan. We are a drug-free work place; pre-employment drug screen and criminal background required. We participate in Everify. EOE/M/F/D/V