Accounting Assistant - Law Firm

Murphy, Pearson, Bradley & Feeney - San Francisco, CA

Full-timeEstimated: $50,000 - $64,000 a year
EducationSkillsBenefits

Medium-sized, San Francisco based law firm is seeking an experienced Accounting Assistant.

Responsibilities

  • Cash application
  • Posting Deposits to the bank
  • Navigate numerous e-billing platforms to process and submit invoices
  • Maintain knowledge of billing requirements for numerous clients
  • Communication with attorneys and clients on a daily basis
  • Maintain tracking of proformas received in accounting (date, status)
  • Generate invoices for assigned clients
  • Pull all costs backup for assigned clients per client guidelines
  • Update maintenance in Elite – name, address and rate update on the Special Billing Instructions screen
  • Verify accuracy of billing data
  • Handle some revaluing of billing rates
  • Answer telephone inquiries from clients
  • Respond to inquiries from clients and attorneys
  • Other projects as assigned, especially as related to cross training in other areas such as Accounts Payable, GL updates, cash application, bank reconciliation and more as needed

Expectations

  • Adhere to regular schedule
  • Schedule PTO in advance and limit unplanned absences
  • Adhere to firm policies and procedures
  • Work overtime when required to meet deadlines
  • Act professionally, courteously and respectfully to attorneys, staff, clients, vendors, CPAs and auditors
  • Be flexible and willing to adapt to changing job needs and responsibilities

Skills Required

  • Strong verbal and written communication skills
  • Strong time management and organizational skills
  • Strong attention to detail
  • Excellent customer service skills
  • Ability to multi task
  • Patience

Details

  • Non-exempt position
  • Reports to Accounting Manager
  • Works: 40 hours/week
  • Schedule: 8:00am – 5:00pm

Technology Requirements*

  • Knowledge of Elite Enterprise preferred
  • Microsoft Office Suite 2013 (Outlook, Excel, Word)
  • Thompson Elite 3.9 and Webview
  • ProLaw or another document management system
  • ARCS
  • Various Electronic Billing Sites

Education/Experience Required

  • Law firm experience preferred: e-billing, e-billing site maintenance, budget submission, appeal submission.
  • Knowledge of trust work preferred.
  • Bachelor’s degree, with emphasis in Finance/Accounting

MPBF is an equal opportunity employer and offers a professional work environment with a competitive salary and benefit package.

Job Type: Full-time

Experience:

  • relevant legal: 2 years (Preferred)
  • Accounting: 2 years (Preferred)

Work Location:

  • One location

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off