Administrative Assistant, Church & Laity Project

The Catholic University of America - Washington, DC4.0

Part-timeEstimated: $42,000 - $54,000 a year
Posting Title
Administrative Assistant, Church & Laity Project
The Office of the President addresses numerous areas of concern since the President is the chief executive office of the University. All administrative matters dealing with the university, including finance, academics, administration, student affairs, advancement and enrollment and marketing filter through this office. The Church & Laity project is a major undertaking for the University and will managed directly from the Office of the President.

This position is a part-time temporary position for a year. Provide administrative support to the Church & Laity Project, an initiative of the University and the President. All manner of admin support, including managing invitations, travel, documents, support to event management. Direct supervision by Executive Director for the project. Also work closely and receive guidance and direction from the President, the Senior Executive Assistant to the President, and Director of Institute for Human Ecology, and Chief of Staff.

Receive visitors to the President's Office, and other locations that serve Church & Laity (CL) project. Answer, as primary contact, and direct incoming telephone calls on all lines that support the CL project.
Maintain CL filing systems, consistent with direction from Office of the President (OTP). Prepare and send retention files to archives.
Regular photocopying of files and chronological file copies of letters prepared for President’s signature or for others on behalf of CL project.
Provide secretarial and receptionist support, primarily to the Executive Director, CL, or the person or persons performing those functions.
Review calendars of all individuals involved in CL on a daily basis to be aware of their schedules; coordinate as appropriate with OTP and Chief of Staff. Support the creation and maintenance of the CL website, as guided by the Executive Director, CL, and Executive Director, University Communications or AVP for Marketing and Communications.
Perform other duties as temporarily or permanently assigned, including those more broadly supportive of OTP when CL duties permit.
Maintain designated email accounts for the CL project.
Associate's Degree, but Bachelor's Degree is preferred. Three or more years of experience in customer service, office support and/or university affairs are preferred. Experience in a professional office setting is required. Excellent computer skills required. Microsoft Word, Excel, PowerPoint required. Employee demonstrates an ability to work independently, with particular attention to detail. Employee will be able to deal extremely well with external constituents. Employee will be a team player who understands the need to assist as necessary, to maintain composure and to keep matters confidential, as needed. Must be organized, a quick learner and the ability to multitask and prioritize in times of peak workload.