Full Job Description
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Applied Physics Laboratory at the University of Washington (APL-UW) is a national center for advanced science and engineering research and development and education. APL-UW was formed in 1943 for the U.S. Navy to bring university research resources to bear on urgent WWII defense problems. APL-UW has developed an international reputation for its broad based programs in science, engineering and for designing, building, and deploying the advanced technology required to meet the research needs of numerous government and commercial sponsors. With modern facilities, equipment and over 350 talented researchers and staff, APL-UW provides a unique, dynamic work environment with many opportunities.
APL has an outstanding opportunity for an Administrator.
The Administrator of the Laboratory's Acoustics department will be tasked with strategic planning, financial management, grant and contract management, personnel management, human resources administration, and enhancing the productivity and efficiency of the Department’s research projects and personnel.
The Administrator supports a thriving research department comprised of 28 principal investigators, support and administrative staff, and graduate and undergraduate students. Collectively, the departments’ research awards total approximately $7M, representing approximately 60 grants and contracts.
The Administrator's primary responsibilities involve department-level finance and human resource administration; and a high volume of pre- and post-award research administration. It is critical for the Administrator to independently determine how to meet the demands of a very fast-paced research department so that all work is accomplished on time. From time to time this involves work at home, in the evening or on weekends, staying late as necessary, or coming into the office on a weekend day. Work done at home or while commuting may include editing proposals or research papers, reading of other materials that are easily portable. During times of tight deadlines, such as program site review or proposal due dates, or when a field program needs support, the incumbent must work whatever is required to do the job.
Bachelor's degree in Business Administration or relevant discipline. Equivalent experience can substitute for degree requirement.
At least four years grant and contract management experience; proposal preparation; post-award experience; and, increasingly responsible administrative experience as a financial manager or administrative specialist capacity.
- Excellent communication and interpersonal skills.
- Proven ability to work independently, identify priorities, and make critical decisions.
- Must work collaboratively and with diverse groups of people.
- Demonstrated high level of expertise in PC operations, and standard business software (MS Office Suite) including ten-key by touch.
US Citizenship is required.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
- Experience at a major research University in managing federally funded research, scientific, or high technology groups.
- Extensive experience in managing multiple projects and budgets simultaneously.
- Experience with the preparation and submission of grant and contract proposals to federal agencies, such as the Office of Naval Research, NAVSEA, SERDP, DURIP, National Science Foundation.
- Experience with University of Washington Systems: FIN, My Financial Desktop, SAGE, Grant Tracker, My Research, Workday, ARIBA.
- Science or engineering background is desirable.
- Graduate degree is desirable.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or firstname.lastname@example.org.