Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
Administrative Assistant I, 2359370
Roles & Responsibilities:
The Administrative Assistant provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. Typically reports to a manager, director or division head.
Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions
Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting
Assists in the planning and logistical coordination of meetings and office activities, forums and conferences
May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters
May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed
Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff
Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports
Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s)
Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response
May screen and schedule patient appointments, schedule referrals of special testing or doctor’s visits, and keep record of patient billing for submission
May maintain employee and/or patient files
May assist in processing payroll and/or maintaining the PTO system for the department
May track expiration dates of staff’s professional licensure, and notify staff of upcoming license expiration date to prevent suspension
Performs other related duties
Education: Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience. Bachelor’s Degree preferred
Experience: 2-3 years administrative or medical office experience required
Strength Through Diversity
The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.
We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care.
Explore more about this opportunity and how you can help us write a new chapter in our story!
Who We Are
Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.