ADMINISTRATIVE SPECIALIST

City of Houston, TX - Houston, TX

Full-time
POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED
Division/ Section: Houston Airport System/Human Capital Management
Workdays & Hours: Varied, normally M-F (subject to change)

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Candidate will primarily be responsible for assisting the Assistant Director of Human Capital Management with timely drafting letters, presentations, policies, procedures, directives covering a myriad of topics including regulatory or aviation related laws and personnel matters. Clerical responsibilities will include maintaining the Assistant Director's budget, calendaring and maintenance of internal team budgets, schedules, projects, internal dockets and establishment of the same. They will also respond to written and telephonic correspondence and assist with proof reading outgoing correspondence, proposed policies and other departmental publications. The candidate will assist with the coordination and preparation of timely departmental responses to third party complaints, assessments, audits and charges.

This individual will assist with departmental studies and research in support of its strategic objectives and will have an opportunity to contribute the development of initiatives. The candidate must be able to perform analytical tasks toward establishing business cases for HAS goals and strategic initiatives and author legal quality correspondence using all applications in Microsoft suite. As an integral partner to the HAS team the candidate will be responsible assisting with the preparation and maintenance budget and travel in support of the Assistant Director of Human Capital Management.

Assist with the revision and updates internal HAS regulatory requirements, policies, guidelines, practices and their compliance with all applicable laws observed by HAS including the FAA, Title VII, VI, ADA, TPIA and etc.

WORKING CONDITIONS
There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Skilled technician in a hands-on environment and may have on-call responsibilities and rotating shifts.

MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
Three years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

PREFERENCES
Preference will be given to candidates with at least 5 years continuous experience within a law firm or office or another professional environment. Advanced degrees in relevant areas such business, analytics, or administration will be preferred. Strong proficiency in the following software: Microsoft Office Suite products, Enterprise Resource Planning (ERP), SAP and advance level of Project Management a plus.

****Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.****

GENERAL INFORMATION
SELECTION/SKILLS TEST REQUIRED
The selection process will involve application review and/or interview.

SAFETY IMPACT POSITION - YES

Pay Grade - 20

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281.233.1842).

If you need special services or accommodations, call (281.233.1842). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM.

EEO Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.