Live Events and Experiences Coordinator

Entercom Communications Corp. - Dallas, TX (30+ days ago)3.3

Live Events and Experiences Coordinator

Entercom Dallas is searching for a Live Events and Experiences Coordinator to assist the Live Events and Experiences department with sales / administrative duties and lead special projects as assigned by department Director.

The right candidate will be a team player who takes initiative with excellent written and verbal communication skills. Organizational and multi-tasking skills a must.

All employees are expected to bring a positive attitude, be cooperative, productive, and to perform other such duties as may be required for the efficient operations of the LEE department.

Duties include:
  • Initiate contracts, purchase orders and P&L statements for the department
  • Create custom integrated event packages for Sales department

  • Maintain all departmental Sales packages and media kits
  • Run weekly LEE sales revenue reports through Wide Orbit
  • Assist in event sponsorship revenue tracking for each event, including ticket sales
  • Build Ticketing Site for ticketed events

  • Work closely with Accounting department:
      • Track Event Sponsorship revenue

      • Submit Purchase Orders for all LEE expenses

      • Submit Independent Contractor Applications

      • Review all NTR orders for correct coding

  • Assist with order entry for event promotions through the digital department
  • Provide spot logs for sponsor promotional mentions when required
  • Maintain Local and National LEE websites
  • Execute all deliverables, artwork, and scheduling with any other advertising media outlets

  • Maintain and track all Event Expenses

  • Finalize all invoices and contracts (Events, Promotions, Showroom)

  • Maintain all vendor/artist W9s and Independent contractor applications

  • Update Director and Project Manager on Event Expenses

  • Schedule and produce on-air promos for events