Recruitment Number VA1023
Posting Period Open Until Filled (Review of Applications will be on a rolling basis.)
On Campus Only No
Working Title UNIVERSITY REGISTRAR (Administrator III)
Class Title ADMINISTRATOR III
Salary Range (From $ to $) Salary commensurate with background and experience of the individual selected. (Anticipated hiring range: $95,000 - $110,000 per year).
Department Office of the Registrar
Number of Positions 1
FLSA Code Exempt
Status At Will
Pay Plan 12/12 month
CBU/MOU M80 - Management Personnel Plan
Quick Link http://jobs.csuchico.edu/postings/5060
Hours Per Day 8 hours during the school year / 10 hours during the summer
Days Per Week 5 days during the school year / 4 days during the summer
The University has engaged Another Source to assist with the search for the University Registrar, all applications, nominations, and referrals, will also be sent via the Another Source website. For additional information or questions on this please contact our Human Resources Office at (530) 898-6771.
The University Registrar is the chief administrative officer for the Office of the Registrar, and manages the day-to-day activities of the office; including Records and Registration, Articulation, Academic Evaluations, Academic Publications and Scheduling Services, Degree Audit Programming, and Veterans Affairs. The Registrar is also responsible for managing degree conferral and diploma preparation; maintaining the integrity of student academic records; authorizing student data usage and access; campus compliance with Family Educational Rights and Privacy Act (FERPA) rules and regulation; and coordinating and consulting for all processes and initiatives interfacing with Office of the Registrar, including, but not limited to Regional and Continuing Education and other auxiliary programs.
Knowledge, Skills and Abilities
KNOWLEDGE:Incumbent must possess:
SKILLS:Incumbent must possess:
- Comprehensive knowledge of:
- Effective supervisory practices and techniques, employee-employer relationships, and the management of a unit.
- Organizational development and administrative, personnel, and fiscal management.
- Working knowledge of FERPA
- An in-depth understanding of current compliance, regulatory and risk management policies relevant to a Registrar’s office, and curriculum and graduation requirements.
- Fluency in the use of standard office equipment and computer software such as Microsoft Word, Excel, Outlook, Power Point and database management.
ABILITIES:Incumbent must have the ability to:
- Excellent interpersonal, supervision, customer service, and leadership skills.
- Skilled at understanding problems from a broader perspective, with strategic thinking, and anticipation of the impact of solutions on other areas.
- Excellent communication, organizational and collaboration skills, including verbal, written and interpersonal skills.
- Well developed listening, analytical, problem solving and critical thinking skills.
- Excellent fiscal planning and budget management skills; leadership in strategic planning and project and policy development.
- Excellent time management, planning, organizational skills and strategies in the context of demanding and time-intensive position.
- A demonstrated commitment and sensitivity to multicultural needs, issues and opportunities.
- Plan, direct, and evaluate a complex operation, using all available resources [i.e., human, financial] to achieve both long- and short-term departmental and institutional goals.
- Provide leadership in solving a wide range of problems and to develop practicable and thorough solutions, using effective communication and listening skills.
- Establish and maintain effective work relationships with students, faculty, staff, and the public.
- Provide administrative guidance within areas of responsibility, providing direct training and supervision as needed.
- Apply budgetary and fiscal planning principles within financial constraints.
- Organize work effectively for individuals and teams.
- Adapt to the dynamics of organizational, procedural and policy changes; organize resources, especially staff, to meet program goals.
- Promote diversity related ideas and initiatives.
- Work with and lead a diverse group of employees and have an active commitment to diversity
- Mentor and develop staff as well as create a culture of services and collaboration with all campus constituents.
- Use tact, diplomacy and discretion when handling sensitive and/or confidential matters or materials.
- Adjust to change; demonstrate flexibility and patience with changing expectations (e.g. work environment, legal changes, technology).
- Work a flexible work schedule; evenings, and week-ends as needed.
Required Education and/or Experience
Master’s degree in related field
Six years of progressively responsible work experience in higher education registration and records, graduation evaluation, enrollment management, student services, or equivalent setting. Experience will also include a minimum of three years leading and/or supervising the work of others.
Recruitment Preferences Preference may be given to applicants with the following:
- Student Information System (such as PeopleSoft).
- Project Management.
- Management experience in an office of the Registrar or an equivalent setting.
- A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This is considered a sensitive position. Current CSU, Chico employees are subject to a background check (including a criminal record check) if voluntarily moving into a sensitive position, regardless of any background checks previously conducted. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
- This position is a Higher Education Employer-Employee Relations Act (HEERA) designated managerial position and comes under the Management Personnel Plan (MPP) of the California State University. Individuals appointed to management positions serve at the pleasure of the President or designee. They are excluded from the collective bargaining process, are not subject to probationary service, and do not receive tenure or permanent status. This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
- The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Designated Group – Enrollment Management – Assistant / Associate Vice President or Director 1, 2 – Categories 1 & 2)
- The person holding this position is considered a “Limited Mandated Reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment
- Since education is a qualifying factor, a sealed, official transcript providing evidence of educational attainment will also be required of the successful candidate.
Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position for extended periods of time and frequently moving about inside the office, around campus, and community. Must be able to travel across campus to other offices and buildings on campus for meetings and events, as well as off campus to meet with constituents.
This position involves frequent to constant interaction with students, parents, guests, and staff. The office is a typical office environment with standard office equipment. At times, is a fast-paced environment requiring a flexible schedule. Early morning, evening or weekend hours may be required, as needed travel. May occasionally work outside and locations may include even and uneven walking surfaces, exposure to weather changes such as temperatures, humidity or precipitation. This position also requires travel.
This position qualifies for benefits including tuition fee waiver (if eligible).
Benefit Information CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.
Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage.
About the University and Community
Detailed information is available at http://www.csuchico.edu/pa/chico-facts.shtml. As a university that educates students of various ethnic and cultural backgrounds, we value a diverse faculty and staff. CSU, Chico welcomes applicants who are knowledgeable about and interested in working within a cross-cultural learning environment. We also welcome those who share a passion and commitment to the University’s 6th Strategic Priority that focuses on sustainability, stewardship, and the environment – see http://www.csuchico.edu/sustainability/index.shtml.
California State University, Chico is committed to achieving excellence through diversity in the classroom and the workplace. It strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students, faculty, and staff.
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.