Administrative Assistant - K

Vassar College - Poughkeepsie, NY4.3

Part-timeEstimated: $23,000 - $30,000 a year
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Vassar College

Administrative Assistant - K

Department: Sociology Department

Duration of Position: Academic year / Part time

Position Type: Staff

Posting Date:
Posting Removal Date: Open Until Filled

Posting Number: 1001627

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged. Vassar College is a smoke free, tobacco free campus.

Position Summary and ResponsibilitiesThe Administrative Assistant provides administrative assistance and operational support to the Sociology Department at Vassar College.

Responsibilities:
Provide reception for students, visitors, and callers;
Respond to inquiries;
Assist in coordinating department lectures and events;
Assist faculty with course preparation;
Enter information into department databases;
Establish and maintain records, such as annual reports, student information, budgetary expenditures, and requisitions;
Schedule appointments and maintaining calendars;
Update course catalog copy and department handbooks;
Prepare and process forms for other departments;
Request routine building maintenance;
Maintain supplies and office equipment;
Assist in coordinating the work of student assistants;
Performs other duties as assigned.

This position is part-time (20 hours/week), Monday through Friday, during the academic year (42 weeks), and is eligible for Vassar benefits for staff employees.

Qualifications
Qualifications: Two to four years of administrative support experience and/or training; Requires knowledge of Microsoft Office (Excel, Powerpoint, Word including graphic layout), Google applications (gmail, calendar, drive, docs, etc.) and internet browsers. Knowledge or experience with Workday preferred.; Excellent written and verbal communication skills and telephone manner are essential; Ability to interact effectively with a diverse community of students, faculty, and staff; Must have a professional, problem-solving demeanor and good judgment and discretion, including the ability to maintain confidentiality; Strong organizational skills, including the ability to effectively manage deadlines and multiple, competing priorities; Must be able to work independently and as part of a team.

Required Applicant Documents
Resume
Cover Letter
Contact Information for 3 References

Optional Applicant Documents

Special Instructions to Applicants
To complete your on-line application, you will be required to attach a cover letter, resume and contact information for three (3) professional references (Word or PDF format required.) Review of applications will begin immediately. This position will remain open until filled.

For full consideration applicants should apply by:
Anticipated Start Date:
Anticipated End Date (If Applicable):
To Apply
All applicants must apply online at: https://employment.vassar.edu.

Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.