Police Records Clerk - Part-Time

City of Signal Hill, CA - Signal Hill, CA

Under general supervision, perform a wide variety of general clerical duties for the Police Department.

The incumbent will work up to 20 hours per week between the hours of 7:30 a.m. and 5:30 p.m. this position does not receive benefits (CalPERS retirement, medical, dental, life insurance, etc.)

Applicants must submit a completed application, Supplemental Questionnaire and Preliminary Investigative Questionnaire (PIQ) to be considered.

The PIQ may be downloaded from question (1) of the Supplemental Questionnaire.


Based on a review of applications received, candidates whose qualifications most closely meet the needs of the agency (as detailed under "highly desirable" qualifications) will be invited to the multiple choice written exam. (The City does not have nor do we recommend any study materials.) Candidates must achieve a score of 70% or greater to qualify on the written exam.

The exam date is to be determined.

Essential functions, as defined under the Americans with Disabilities Act may include, but are not limited to the following characteristic duties, responsibilities, knowledge, skills and other characteristics.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Type and proofread a variety of documents which may include reports, memos, legal documents, numbers and statistical charts from rough draft, forms, copy, or notes; may compose routine correspondence.
Perform a wide variety of clerical work including filing, billing, checking, and recording information on records.
Act as receptionist; answer the telephone and wait on the general public, giving information on Department policies and procedures as required.
Transcribe police reports; prepare court packages; prepare subpoenas and update court logs.
Collect and compile statistical information of various types; post and maintain records and logs; prepare routine reports.
Prepare purchase orders; review and code invoices; coordinate billing procedures with other City personnel, outside agencies and the public.
Inventory and requisition office supplies, as needed.
Process requests for juvenile court petitions; coordinate with other law enforcement agencies, such as juvenile probation, district attorney and the courts.
Receive and record property evidence; organize and store property; process disposition of evidence to labs, courts, district attorney, officers, or owners; purge evidence from adjudicated cases, including auction, donation or destruction.

Perform various related duties as required.

High school diploma and one year recent full-time experience or equivalent part-time experience performing general clerical work (this is most typically obtained working in an office environment) or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. 30 units of relevant college level course work may offset up to three months of the required experience. If you are applying using college units to off-set the required experience, you must attach a copy of your transcripts with your application.

English usage, spelling, grammar, and punctuation.
Office methods and practices, including filing systems, receptionist and telephone techniques, and letter and report writing.
Utilization and care of various types of office machinery and equipment.

Physical Requirements:
Ability to operate a variety of automated office machines, including a calculator, copier, personal computer or typewriter.
Ability to coordinate eyes, hands, feet and limbs in performing semi-skilled movements, such as rapid keyboard use.
Ability to exert light physical effort in sedentary to light work, typically involving lifting, carrying, pushing and pulling, sitting, and/or walking or moving from one area to another or standing or remaining stationary for brief periods of time.
Ability to type at a speed of 30 words per minute.

Mathematical Ability:
Ability to add, subtract, multiply and divide;
Ability to calculate decimals, percentages and fractions.

Judgment and Situational Reasoning Ability:
Ability to use functional reasoning in performing semi-routine functions involving standardized work with some choice of action.
Ability to exercise the judgment, decisiveness and creativity required in situations involving a variety of pre-defined duties subject to frequent change.
Ability to assemble, copy, record, transcribe, compare, count, differentiate, measure and/or sort data and information to prescribed standards.

Language Ability and Interpersonal Communication:
Ability to prepare routine correspondence using a prescribed format and conforming to all rules of punctuation, grammar, diction and style.
Ability to utilize a variety of reference data and information, including billings, letters, operating instructions, schedules and records.
Ability to communicate effectively with coworkers and the general public, both verbally and in writing.
Ability to advise and provide interpretation to others how to apply policies, procedures and standards to specific situations.
Ability to communicate effectively with representatives from other agencies, and upset and irate citizens.

Environmental Adaptability:
Ability to work in an office environment.