Legal Assistant - Civil Division

City of Scottsdale - Scottsdale, AZ (30+ days ago)4.1


A Legal Assistant performs complex administrative responsibilities and assists with Paralegal responsibilities.

The Civil Division of the Scottsdale City Attorney's Office has an immediate opening for a civil litigation legal assistant. A legal assistant primarily performs the duties of a legal secretary and may also perform some paralegal tasks as time and workflow permits. The legal assistant will prepare and/or format correspondence and legal documents, organize internal documents and files, electronically bates number documents, docket calendar entries, and assist with general office duties. The ideal candidate also will have knowledge of state and federal rules of civil procedure, filing documents electronically in various courts, and experience with case/document management systems.

Selection Process: Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process to include a panel interview. Proofreading and typing assessments may be given at time of interview. Successful candidates will receive a post-offer, pre-employment background screening to include:
  • Fingerprinting
  • Criminal Background screening for the past 7 years
MINIMUM QUALIFICATIONS:
Education and Experience
Requires at least five years of legal administrative support experience.

Preferred:
Some paralegal experience.
Civil or criminal litigation experience in a government environment.

ESSENTIAL FUNCTIONS:
Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following tasks:

Dockets and maintains case information including appointments, interviews, meetings, hearings, deadlines, etc. and keeps attorneys advised.
Files documents in person and/or electronically with local, state, and federal courts.
Creates and maintains complex records/files and indexes legal files and documents in electronic and paper format.
Prepares and/or drafts a variety of business and routine legal documents.
Assists in preparation of ordinances, resolutions, council reports, contracts and agreements.
Assists in preparation of Disclosure and Discovery, including gathering documents and in formation, bates numbering documents, redacting confidential or private information, and reviewing and redacting audio and video files.
Assists attorneys and assigned paralegal with various aspects of trial preparation to include organization and marking of exhibits, preparation of trial notebooks and documents, and witness notification.
Updates and maintains information in the case matter management system.

WORK ENVIRONMENT/PHYSICAL DEMANDS:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Lift and carry materials weighing up to 30 pounds.
Travel to/from meetings and various locations.
Click here to review the entire job description.
The City of Scottsdale reserves the right to change this process at any time.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.
When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.