Assistant Clerk - Clerks Office (Full-time)

Canton Township - Canton, MI3.2

Full-time
The following full-time job posting will remain open until Tuesday, February 26, 2019.

Assistant Clerk (Full-Time)

Salary Range: $64,197 to $83,455

Canton Township is a reciprocal unit as defined in the

Reciprocal Retirement Act, Act 88 of 1961

JOB DESCRIPTION

DESCRIPTION OF DUTIES:
This is professional work involving a variety of administrative, managerial, supervisory and technical duties in the Clerk's department. This employee receives work assignments and instructions through conferences and consultations with the Clerk. Although much of the work is technical in nature, it also involves the application of professional management practices in the performance of a wide variety of duties relating to the operation of the department. Once knowledge of departmental operations and procedures is gained, the employee is expected to carry assignments through to completion with only unusually important or complex tasks being reviewed in detail.

EXAMPLES OF WORK: (Note: These examples are intended merely as illustrations of the various types of work performed.)

Performs administrative duties related to policies established by the Clerk, and federal, state, and local laws and regulations.
Relieves the Clerk of administrative detail in routine matters; participates in policy development and interprets departmental policies and procedures as needed.
Keeps records and reports related to department activities.
Supervises employees assigned to the Clerk's Department.
Plans, manages and coordinates election preparation activities, including preparing ballot test decks, conducting voting equipment maintenance and testing, coordinating delivery of equipment and supplies to polling locations, assisting Township Clerk with poll worker training, and managing and assigning work to temporary election field support.
Manages the Election Day field operations and oversees temporary election field support on election days.
Evaluates and improves polling place sites for physical accessibility and improved access to the voting system.
Directs support staff in Clerk's office, including training on Qualified Voter File, providing direction regarding issuance of absentee ballots and overseeing front counter licensing and permitting activities.
Develops and implements emergency planning for the department.
Compiles information, prepares reports and assists in the coordination of special projects and reports.
Establish and maintain working relationships with internal, external departments, and entities.
Attends public meetings and conferences and reports the results back to the Clerk.
Prepare communications for the department.
Coordinates Election equipment, software maintenance and backup.
Responsible for agendas, minutes, and postings for all applicable boards and commissions.
Performs election software maintenance, including but not limited to, performing scheduled backups.
Updates and maintains the Clerk's Office Web Page, including but not limited to posting agendas, minutes and legal notices for Township Boards and Commissions
Serves as Township FOIA Coordinator.
Prepares and reviews Department and Election Inspector Payroll.
Performs other duties as assigned.

ESSENTIAL JOB FUNCTIONS - KNOWLEDGE, SKILLS AND ABILITIES:
Bachelor of Science Degree in Public Administration, Business Administration, or other related subjects; or any equivalent combination of experience and training which provides the required knowledge, abilities and skills.
Work experience in a Municipal Clerk's Department required.
Four to six years of related professional experience required.
Must possess a current, valid Michigan Driver's License with a driving history that does not create liability concerns; which includes, but is not limited to, convictions for reckless driving, careless driving, suspended license, or convictions involving drinking and impaired driving.
Working experience with record management, elections management and municipal administration.
Considerable knowledge and experience in Qualified Voter File software, election management software, election law, FOIA law, and other pertinent public acts.
Some knowledge of municipal government operations and of the organization and functions of the various departments and divisions of the Township.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relationships with employees and municipal officials, and the public.
Ability to supervise and lead Department personnel.
Ability to use and adapt software applications related to office practices.

PHYSICAL DEMANDS:
Physical Demands:
Stand- Frequently
Walk- Frequently
Sit- Frequently
Use of Hands/Fingers- Frequently
Reach- Occasionally
Climb- Rarely
Crawl- Rarely
Squat or Kneel- Occasionally
Bend- Occasionally
Lift/Carry

Less than 10 lbs- Frequently
10 - 29 lbs- Frequently
30 - 59 lbs- Occasionally
60 - 100 lbs-Occasionally
Push/Pull

Less than 10 lbs- Frequently
10 - 29 lbs- Frequently
30 - 59 lbs- Occasionally
60 - 100 lbs- Occasionally
REPORTS TO: Full-time Elected Clerk

HIRING PROCESS ASSISTANT CLERK

Tuesday, February 12, 2019 thru Tuesday, February 26, 2019 - Employment Application

Submit a Canton Township Employment Application Form (online or paper), completed in its entirety prior to posted deadline date.
Online applications must be completed and submitted electronically before 11:59 p.m. on deadline date.
Applications not completed in their entirety will not be considered.
Paper applications must be received in the Canton Township Human Resources Division by 4:30 p.m. on the posted deadline date. Applicants choosing to submit a paper application need to be conscious of postal delivery times. Paper applications are available in the Human Resources Department.
Faxed or emailed paper applications will not be accepted.
Late and incomplete applications will not be accepted.
All communication will be via email. Applicants must provide a valid email address on the application. Please add jobs@canton-mi.org to your safe sender list.
Wednesday, February 27, 2019 thru Thursday, February 28, 2019 - Application Screening Process

Employment applications, resumes and job question responses will be screened to determine which qualified candidates will be selected to interview. The number of candidates selected to interview will be based on the strength of the candidates in the applicant pool. Preferred candidates will meet the following criteria:

Bachelor of Science Degree in Public Administration, Business Administration, or other related subjects; or any equivalent combination of experience and training which provides the required knowledge, abilities and skills.
Work experience in a Municipal Clerk's Department required.
Four to six years of related professional experience required.
Must possess a current, valid Michigan Driver's License with a driving history that does not create liability concerns; which includes, but is not limited to, convictions for reckless driving, careless driving, suspended license, or convictions involving drinking and impaired driving.
Working experience with record management, elections management and municipal administration.
Considerable knowledge and experience in Qualified Voter File software, election management software, election law, FOIA law, and other pertinent public acts.
Demonstrated ability to meet the minimum requirements of the position as determined by responses to the job questions and employment application.
Application prepared representing the quality of desired professional work (spelling, grammar, and presentation are essential).
March 13, 2019 - Oral Interviews

Oral Interviews will be scheduled on March 13th.
Candidates selected for the Oral Interview will be notified via e-mail no later than 7:00 p.m. on Thursday, February 28, 2019.
The Oral Interview will include extensive questions that may explore sensitive or confidential aspects of their personal lives.
All offers of employment are contingent on the results of reference checks, thorough background investigation, working history verification, pre-employment physical examination and satisfactory completion of a six month probationary period.
Applicants who are not selected to interview will be notified in writing via e-mail no later than 7:00 p.m. on Thursday, February 28, 2019.